Job Description

OVERVIEW

Guardium Security Services (G.S.S.) Ltd. is a proud member company of The Guardium Group of Companies, whose Head Office is based out of Edmonton, Alberta.

We proudly serve not only the Province of Alberta, but all of Western Canada including British Columbia, Saskatchewan, Manitoba and also Ontario. We are both a pioneer, and modern national leader in the security and protective services industry.

Our services include comprehensive physical security solutions, encompassing all levels of on-site (static) guarding such as Tactical Security, Level I & II Security Professionals, Loss Prevention Officers (LPO), Construction Security, Mall/Power Centre/Outlet Security, Special Event Security, and Concierge/Ambassador Services. We also provide Private Investigation (PI) and Undercover (UC) services, mobile patrols, fire and panel watch, and specialized security coverage for construction sites, shopping centres and malls, high-rise buildings, health centres and hospitals, professional offices, and more.

We are proud to employ over 1500 employees across eight (8) District and over twelve (12) branch offices. ... and growing each day!

We are earnestly looking for personable, ambitious individuals to join our team as OFFICE ADMINISTRATOR!

WHY CHOOSE GUARDIUM?

- Clean & modern uniforms provided

- Paid vacation and sick days

- Opportunities for advancement and growth

- Dedicated onboarding for all employees

- Various training courses and opportunities

- Cross training and opportunities with other Guardium companies

DUTIES:

- Create and maintain guard roster and staff schedule on a daily /weekly/monthly basis thru online scheduling software.
- Guard and shift confirmations via email - text - call
- Coordinate and liaison with Dispatch dept. re: HR - schedules - onboarding - training ,disciplinary matters
- Creation and maintenance of guard and site chat groups
- Creation, modification and maintenance of duties and post orders
- Coordinating tow and service calls thru towing app for sites and clients
- Coordinating and assisting with courier and logistics requests and deliveries in city limits.
- Answer and direct phone calls, take messages, and provide information to callers
- Greet and assist visitors, customers, staff, and vendors to office in a professional and friendly manner.
- Manage office supplies & uniform inventory and place orders as needed
- Assist with vendor management, including maintaining relationships and processing invoices.
- Handle basic (HR) human resources tasks, such as maintaining employee records (digitally and hard copy) and assisting with onboarding processes.

- Perform basic bookkeeping tasks using QuickBooks online, such as recording expenses and managing accounts payable/receivable.
- Maintain organized filing systems for both physical and electronic documents
- Assist with payroll processing and timekeeping.
- Ensure the boardroom, front desk and staff lunch areas are neat and tidy at all times.

EXPERIENCE:

- Proven experience as an Office Manager / Administrator or similar administrative role
- Proficiency in using phone systems, including transferring calls and taking accurate messages
- Familiarity with vendor management processes, including invoice processing
- Basic knowledge of human resources practices and procedures
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent phone etiquette and customer service skills
- Maintain accurate and updated.
- Must have strong computer and application skills
- Must have a minimum of 2 - 3 years' experience

If you are a motivated individual with excellent organizational skills, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.

DIVERSITY AND CULTURE:

Guardium Security Services Ltd. is proud to be a equal, diverse and inclusive company in today's modern age. Our commitment to fostering a culture of diversity, inclusion, respect, and accommodation amongst our team of employees is just part of what we offer to aspiring individuals. Along with a wealth of job and training opportunities for those looking to gain experience and develop their professional skills in an ever-growing field!

VALUES

INTEGRITY VIGILANCE SAFETY
- Benefits: Available after probationary period

- Flexible language requirement:

- Strong English skills (speak, read, write)

- Schedule: 8-hour shift daily (0800 hrs. to 1700 hrs.) Monday to Friday

- Weeknights and weekends on occasion (i.e.. Special events)

Education: High school, Secondary School (preferred)

License/Certification:

- HR diploma or certification definite asset

- Business communications certification definite asset

- Work Location: In person on site at Guardium head office

Experience:

Office Administrator or similar administrative role.: 2 years (required)
Job Type: Full-time

Pay: $41,000.00-$51,000.00 per year

Work Location: In person