Job Description

Job Summary

DSC is seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will be responsible for managing the front desk operations, providing exceptional customer support, and ensuring the smooth functioning of our office environment. This role requires a proactive individual who can handle various administrative tasks while maintaining a welcoming atmosphere for clients and visitors.

Work Setting

Construction

Key Responsibilities

Office Management:

Maintain a well-organized, efficient, and professional office environment.

Administrative Support:

Handle phone calls, emails, and general inquiries; manage schedules and coordinate appointments.

Document Management:

Organize and maintain files, documents, and records, ensuring confidentiality and easy retrieval.

Project Coordination:

Assist project managers with documentation, update project files, and communicate key project information.

Vendor & Client Liaison:

Coordinate with vendors, clients, and other external partners; assist with invoicing and follow-ups.

Data Entry:

Accurately input data into systems, track expenses, and assist with financial record-keeping as needed.

Report Preparation:

Generate and update reports related to projects, expenses, and client information.

Team Assistance:

Support the wider team with administrative needs, including document preparation, meeting coordination, and special projects.

Office Supplies Management:

Monitor inventory and order office supplies and equipment as required.

Requirements

Previous experience in an office administration role or as a clerk is preferred. Strong organizational skills with the ability to multitask effectively in a fast-paced environment. Excellent customer service skills with a friendly demeanor when interacting with clients. Familiarity with Google Suite applications is essential for document management and communication. Ability to work independently as well as part of a team, demonstrating flexibility and adaptability in various situations. Computer and Technology knowledge:(Google Drive, Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Adobe Photoshop, Database software, Information technology, MS Access, MS Office, Adobe Acrobat PDF)

Qualifications

Experience:

2+ years of experience in an administrative or office management role, preferably in construction or a related industry.

Education:

High school diploma required; additional certification in Office Administration or related field is a plus.

Skills:

Excellent organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong verbal and written communication skills. Ability to work independently and take initiative.

Key Competencies:

Detail-oriented and proactive problem-solving. Strong interpersonal skills and the ability to maintain a positive attitude under pressure. Ability to prioritize tasks and manage time effectively in a fast-paced environment. High level of professionalism and confidentiality.
If you are passionate about providing outstanding support in an administrative capacity and thrive in a dynamic environment, apply for this exciting opportunity today!

Job Types: Full-time, Permanent

Pay: $17.00-$25.00 per hour

Benefits:

Company events
Education:

Secondary School (preferred)
Experience:

Administrative: 2 years (preferred)
Language:

English (preferred)
Work Location: In person