Job Description

Administrative Support

Manage incoming and outgoing correspondence (emails, phone calls, and mail)

Schedule meetings, appointments, and maintain departmental calendars

Prepare and edit documents, presentations, and reports

Maintain organized filing systems--both physical and digital

Office Management

Monitor and order office supplies and equipment

Coordinate office maintenance and repairs

Ensure office areas remain clean, organized, and efficient

Oversee office access, keys, and security procedures

Finance s Recordkeeping

Process invoices, receipts, and expense reports

Assist with budgeting and financial tracking

Maintain accurate records, logs, and documentation

Human Resources Support

Assist with employee onboarding and offboarding

Maintain personnel files and HR-related documents

Coordinate staff training sessions, meetings, and company events

Communication s Coordination

Serve as a point of contact for staff, visitors, and external partners

Communicate internal announcements and updates

Coordinate travel arrangements, accommodations, and itineraries

Project s Event Assistance

Support internal projects and company initiatives

Help organize staff events, meetings, and celebrations

Data Entry s CRM Maintenance

Record Maintenance

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Qualifications

Proven experience in office administration or similar role

Strong organizational and time-management skills

Excellent written and verbal communication abilities

Proficiency with office software (Microsoft Office, Zoom)

Ability to multitask and work independently

Professional demeanor and customer service mindset

Preferred Skills

Experience with basic bookkeeping or accounting software

Familiarity with HR processes and systems

Work Environment

Standard office setting with collaborative and independent tasks

Occasional lifting of office supplies or equipment

Onsite Monday - Friday from 8:30am - 4:30pm

Regular Hours

37.5 hours per week

*Irregular Hours
Some infrequent occasions for special events outside regular business hours will be required at the request of the Executive Director.

Educational Requirements

1) Office Administration Program or equivalent

2) Experience with bookkeeping an asset

Preferred Qualifications and Attributes

1) Previous experience with CRM

2) Minimum of 3 years experience in office environment

3) Experience with Inventory Control and Supply Management

4) Experience with software

a. Microsoft Office
b. Eventbrite

Other Skill Requirements

1) Valid Class 5 BC Driver's license and use of personal vehicle is required.

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 37.5 per week

Benefits:

Dental care Extended health care On-site parking
Work Location: In person