Job Description

Ridgeline Mechanical Ltd

. is an expanding energetic company specializing in mechanical, civil and municipal infrastructure with a strong reputation for completing quality installations for clients. We feel that our staff is our most important asset and we are always looking for ambitious, driven people who want to work in a safe rewarding environment.

We are currently looking to hire an administrative assistant.

This Role Includes

:

Project & Job Costing

Track and update Job costing records. Compile and monitor T&M for each project. Prepare, issue, and maintain Change Orders, ensuring they are accurate and up to date.
Permits & HSE Compliance

Submit and track dig permits. BC1 Call Permits Prepare and file TSBC permits for gas and boilers. Ensure all permits are valid and accessible to the team. Support Workplace HSE compliance (safety documentation, reporting, updates). Timekeeping & Payroll Support
Accommodations & Logistics

Organize and arrange accommodations for staff working out of town. Research and provide cost comparisons for accommodations. Manage logistics for bookings, cancellations, and adjustments.
Estimating & Documentation Support

Assist estimating by sourcing costs for accommodations. Compile, print, and distribute O&M manuals (hard copies). Maintain and update project asset sheets with new equipment and truck details.
Communications & Support

Manage and respond through the Sakari Hub text line, acting as the liaison between field staff and office staff. Ensure quick response and routing of messages to the appropriate person.
Employee Onboarding & Orientation

Run new employees through the Ridgeline Playbook and orientation process. Support HR in onboarding documentation and setup. Onboarding new Field employees with Ontraccr Create training resources(PDF's Videos, Quick reference Guides)

Required skills:

High school diploma required; post-secondary in business, accounting, or related field an asset. 1-3 years' experience in office administration, project coordination, or similar roles. Proficient in Microsoft Excel and digital file management. Familiar with time entry systems (e.g., OnTraccr, CRM) and able to train others. Strong organizational, communication, and problem-solving skills. Able to manage multiple priorities, meet deadlines, and work independently. Quick to learn new systems; capable of creating training materials (PDFs, videos, guides). Maintains confidentiality and professionalism with payroll, permits, and compliance. Knowledge of workplace health & safety is an asset. Experience with accommodations, logistics, or employee onboarding is a plus.

Preferred / Nice-to-Have

Construction or drafting experience Job costing, change orders, or O&M manual compilation Creating training content (videos, reference guides) Experience with project management or scheduling software
Job Types: Full-time, Permanent

Pay: $23.00-$30.00 per hour

Benefits:

Casual dress Dental care Extended health care On-site parking Wellness program
Ability to commute/relocate:

COURTENAY, BC: reliably commute or plan to relocate before starting work (required)
Work Location: In person