Job Description

Job Summary

We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will have strong administrative, clerical, and communication skills, with experience in supervising staff and managing office systems. This role is essential for maintaining a smooth workflow, ensuring effective communication, and supporting human resources functions within our organization.

Duties

Manage operations, including greeting visitors and handling multi-line phone systems with professional phone etiquette Oversee clerical tasks such as filing, data entry, and document management using software like Service titian Assist with bookkeeping, vendor management, and budgeting activities to ensure financial accuracy and efficiency Support human resources functions including training & development, employee onboarding, and payroll processing Supervise administrative staff and coordinate team management activities to promote a productive work environment Maintain organized records of all office activities, vendor contacts, and employee files Facilitate office supply procurement and manage vendor relationships to ensure operational needs are met Implement organizational procedures to improve workflow and office efficiency

Experience

Proven experience in office administration or related roles with strong clerical and organizational skills Supervising experience is preferred for managing team members effectively Proficiency in QuickBooks, Microsoft Office Suite, and multi-line phone systems is required Prior experience with human resources functions such as payroll, onboarding, and training & development is highly desirable Demonstrated excellent communication skills and professional demeanor in handling client and staff interactions Experience in bookkeeping, vendor management, budgeting, and office experience is advantageous Ability to manage multiple tasks efficiently while maintaining attention to detail in a fast-paced environment
Job Type: Full-time

Pay: $24.00-$30.00 per hour

Expected hours: 44 per week

Benefits:

Casual dress Company events Dental care Disability insurance Extended health care Life insurance On-site parking RRSP match Store discount Vision care
Work Location: In person