Job Description

Job Summary

We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will possess strong administrative, clerical, and human resources skills, with experience in supervising staff and managing office systems. This role is essential in ensuring efficient workflow, maintaining vendor relationships, and supporting overall office functionality. The Office Administrator will serve as the first point of contact for clients and staff, demonstrating excellent communication and phone etiquette.

Responsibilities

Manage front desk operations, including greeting visitors and handling multi-line phone systems Oversee clerical tasks such as filing, data entry, and document management Supervise administrative staff and coordinate team management activities Handle bookkeeping duties using QuickBooks or similar accounting software Assist with payroll processing and human resources functions such as onboarding and employee records management Manage vendor relationships and coordinate procurement of office supplies and services Support training & development initiatives for staff Maintain office organization, including filing systems and office supplies inventory Assist with budgeting processes and expense tracking Ensure adherence to company policies and maintain professional communication standards

Skills

Supervising experience with team management capabilities Proficiency in QuickBooks, bookkeeping, payroll, and vendor management Strong front desk skills with excellent phone etiquette and communication skills Extensive office experience with clerical and administrative responsibilities Exceptional organizational skills to manage multiple tasks efficiently Experience with human resources functions including onboarding and employee records Ability to handle multi-line phone systems effectively Proven training & development skills to support staff growth Budgeting experience for financial oversight of office expenses Excellent written and verbal communication skills to facilitate clear interactions within the team and with external contacts
Job Types: Full-time, Fixed term contract
Contract length: 24 months

Pay: From $15.00 per hour

Expected hours: 80 per week

Work Location: In person