Job Description

Overview

We are seeking a dedicated and detail-oriented Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, overseeing office functions, and providing support to various departments. This position requires strong organizational and communication skills, as well as experience in office management and clerical duties.

Responsibilities

Manage daily office operations, ensuring efficiency and effectiveness in all administrative processes. Oversee scheduling and calendar management for team members, including organizing meetings and events. Handle vendor management, including negotiating contracts and maintaining relationships with suppliers. Assist with human resources functions such as payroll processing, employee onboarding, and training & development initiatives. Maintain accurate bookkeeping records using QuickBooks and oversee budgeting activities. Supervise front desk operations, including managing multi-line phone systems and providing excellent phone etiquette. Organize filing systems to ensure easy access to important documents and information. Support event planning efforts by coordinating logistics for company events and meetings. Provide clerical support as needed, including data entry, correspondence management, and document preparation. Foster a collaborative team environment through effective team management and communication.

Experience

Proven experience in office administration or a related field is essential. Familiarity with QuickBooks for bookkeeping and financial management is preferred. Strong organizational skills with the ability to manage multiple tasks effectively. Excellent communication skills, both verbal and written, are necessary for interacting with staff and vendors. Experience in medical office management is a plus but not required. Background in supervising teams or individuals is advantageous. Proficiency in schedule management, event planning, vendor management, payroll processing, budgeting, filing systems, front desk operations, calendar management, training & development initiatives, and clerical duties will be highly regarded. We invite qualified candidates who are eager to contribute to our dynamic team to apply for this exciting opportunity as an Office Administrator.
Job Type: Part-time

Pay: $21.00-$22.00 per hour

Expected hours: 16 - 24 per week

Language:

ENGLISH (preferred)
Work Location: In person