Job Description

Office Administrator

Job title:

Office Administrator

Location:

2-132 MacLaurin Dr, Calgary AB

Hours:

Part-time. Monday, Wednesday & Friday 8am to 4pm

About Our Company:

At Innovative Wings Inc, we believe in fostering an inclusive, supportive, and innovative environment where everyone can thrive. We're proud to offer a workplace that values collaboration, creativity, and growth. Our Office Administrator is the glue that keeps everything together.

Company Vision/Mission: To help bring customers dreams to reality with honesty and in a realistic timeline, while making sure fellow teammates know they are the number one priority and their opinions matter.

:

A highly organized individual in charge of keeping the office in shape and the shop on track; Keeping stock full, projects moving forward and moral high. Our Office Administrator will need to understand Quickbooks, the basics of payroll and the personality to handle sensitive issues. Must enjoy planning fun activities, decorating for holidays and overall bring joy to the stress of day to day work. Must like dogs as you will be working closely with one manning the security of the building.

There will be tasks involving: supply orders, HR, general admin, payroll, paying vendors, etc.

Job Responsibilities and Tasks:

Oversee and coordinate office operations, maintaining accurate records, including invoices, contracts, and employee documentation. Gather timesheets, invoice clients and enter payroll from these sheets Act as the primary liaison between the shop, vendors, and clients. Organize Christmas parties/presents, and group activities throughout the year. Manage office supplies and equipment, as well as order shop supplies as requested. Assist in onboarding new team members, creating a welcoming and supportive experience. Monitor Vending Machine status - keeping full of snacks, providing change, and a variety of options. Monitor compliance with company policies and workplace safety standards. Updating when required. Answering phone calls. This role changes as time moves forward, must be adaptable to these changes.

Skills and Qualifications:

Proven experience in office administration, executive assistance, or related roles. Exceptional organizational skills and the ability to manage multiple priorities effectively. Proficiency in office tools and software, including Microsoft Office Suite and Quickbooks online. A proactive mindset with a strong focus on inclusivity and creating a positive team culture with the ability to adapt to changing priorities while maintaining attention to detail. Have a strong personality with the ability to stand up for your principles and the vision of the company.

Hourly:

$20-24 an hour based on experience.

Company Benefits:

Health Spending Account Professional development programs and leadership training if deemed appropriate. An inclusive company culture with team-building activities. 2 Weeks paid vacation; with the understanding that life/family comes first and more time may be needed (unpaid).

Application Information:

Think you have what it takes? Apply now to become part of our dynamic team. Submit your application, including your resume and cover letter, by October 10th, 2025 through Indeed or email admin@innovativewings.com. Selected candidates will be contacted for an initial interview, with additional steps as needed. Please do not call unless we have reached out to you first.

Job Type: Part-time

Pay: $20.00-$24.00 per hour

Expected hours: 24 per week

Benefits:

On-site parking
Work Location: In person