Job Description

Office Administrator - Extended Term

Company:

Total Fix Heating, Cooling & Plumbing

Location:

Brandon, MB

Hours:

Full-Time, Monday-Friday, 7:30 AM - 4:30 PM (1-hour lunch break)

Term Start:

LateJanuary/Early February 2026

Term Length:

18-month minimum with possibility of extension

About Us

Total Fix is a locally owned and operated trades service company committed to providing reliable heating, cooling, and plumbing services. We take pride in our workmanship, professionalism, and friendly team atmosphere.

Position Overview

We're looking for a motivated and organized

Office Administrator

to handle the day-to-day administrative operations of our busy trades office. This role involves a variety of responsibilities--from answering phones and scheduling appointments to managing invoices, payroll, and accounts.

Key Responsibilities

Answer and direct phone calls in a professional and friendly manner Schedule service calls, installations, and maintenance appointments Prepare and send invoices to customers Manage

accounts receivable

and

accounts payable

Process

payroll

and maintain accurate employee records Assist with bookkeeping and reporting tasks Maintain organized digital and paper filing systems Order office supplies and handle general office upkeep Support management and field staff with administrative tasks as needed

Qualifications

Fluent in English

, both spoken and written Previous experience in an

office or administrative setting

(trades experience/knowledge is an asset but not a requirement) Experience with

QuickBooks

and

QuickBooks Payroll

considered a strong asset Proficiency with

Microsoft Office Suite

(Word, Excel, Outlook) Excellent communication and customer service skills Strong organizational skills and attention to detail Ability to multitask and manage time effectively in a fast-paced environment A valid drivers license and access to a reliable vehicle

Compensation & Benefits

Wage Scale $20.00 - $24.00 based on qualifications & experience Full-time, steady daytime hours (Monday to Friday)
Job Types: Full-time, Fixed term contract
Contract length: 20 months

Pay: $20.00-$24.00 per hour

Expected hours: 40 per week

Benefits:

Casual dress Disability insurance Life insurance On-site parking Paid time off
Work Location: In person