Job Description

Vision Electric Limited is currently hiring an Office Administrator to join our team in our new office, located on Rocky Lake Dr.

Who we are:

Vision Electric Limited is a growing entrepreneurial business in search of a driven productive student that brings their 'A' game and proven administration skills to our 'VISION'-ary company - you will help take our office functions to the next level. We promote a positive office culture through employee engagement and involvement.

This position can commence as early as January once renovations are complete, with an average of 40 hours per week offering a competitive wage.

About Our Opportunity:

Reporting to the Office Manager, the Office Administrator serves as the office receptionist/front desk representative and provides a warm and professional first impression and presence in the reception area to both our clients and personal. The successful applicate will be working in a dynamic, team-oriented, and supportive office environment. Experience using QuickBooks Online and Microsoft 365 is considered an asset. There could be an opportunity to continue your career with us, as we are a growing company.

Position Benefits

Here's why we think you'll love working at Vision:

Competitive wage Employee Health Benefits Group RRSP with matching Social and community-based events Opportunities to collaborate closely with senior personnel Opportunities for growth and personal development

Position Responsibilities

Here's what your day-to-day looks like:

Serve as the face of the organization to greet visitors, answer telephones, and accept/arrange deliveries Assist with general inquiries; direct visitors to appropriate location (e.g., office, boardroom, and other office areas/rooms); provide coffee, tea, and water as requested Manage incoming and outgoing telephone calls, taking messages Manage incoming emails and responding or directing to the appropriate personal Maintain a clean, tidy front reception and coffee area Book travel and accommodations as required Coordinate maintenance of office equipment (e.g., verify printers are stocked with paper and toner, troubleshoot problems, communicate with IT or repair service providers as necessary) Coordinate incoming and outgoing mail (e.g., sort and distribute incoming mail, prepare packages for courier or mail) Assist with creating and maintaining electronic and paper files of reports and job site documents Digitalization of old project files and storing onto the server backup files Attend, prepare and distribute JOSHC meeting minutes Maintain incoming and outgoing job site documents and facilitate job related correspondences as required by project teams Assist with any other administrative tasks as required

Job Requirements

Our ideal candidate has the following:

Post-secondary education in Administration or a related discipline, or equivalent experience Experience in an administrative support role General knowledge of standard office procedures Strong attention to detail and strong organizational skills Ability to respond promptly to changing demands to assist in meeting critical deadlines Ability to work independently and collaboratively Proficient in the general use of computers, particularly with Adobe, Microsoft Word, Teams, Excel, and Outlook Experience in accounting programs, particularly with QuickBooks Online is preferred Ability to work productively on several tasks at once while handling frequent interruptions Ability to respond to inquiries or complaints from clients or potential clients Professionalism, maturity, and judgment and maintaining a professional business appearance Willingness to learn new things Strong work ethic and self-motivated
Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 - 45 per week

Benefits:

Company events Dental care Life insurance On-site parking RRSP match
Ability to commute/relocate:

Bedford, NS: reliably commute or plan to relocate before starting work (required)
Education:

Secondary School (preferred)
Experience:

Sales administration: 2 years (preferred)
Language:

English (required)
Location:

Bedford, NS (preferred)
Work Location: In person