Job Description

Job Title:

Office Administrator

Location:

Acton, Ontario

Company:

Wheelking Transhaul Inc.

Department:

Administration

About Wheelking Transhaul Inc.

Wheelking Transhaul Inc. is a trusted leader in transportation and logistics, specializing in the safe and efficient movement of auto parts and hazardous materials across North America. We pride ourselves on operational excellence, compliance, and customer satisfaction. We are seeking a detail-oriented and proactive Office Administrator to support our growing team in Acton, ON.

Position Summary

The Office Administrator will be responsible for managing day-to-day administrative tasks, ensuring smooth office operations, and supporting HR, safety, and compliance functions. This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

Administrative Support

Manage incoming calls, emails, and correspondence. Maintain office supplies inventory and place orders as needed. Organize and maintain filing systems (physical and digital). Prepare reports, presentations, and documentation as required.

HR & Compliance Assistance

Assist with onboarding documentation and employee record management. Support HRMS data entry and updates. Coordinate training schedules and maintain compliance records. Ensure confidentiality of employee information.

Safety & Operations Coordination

Assist in maintaining safety documentation and certifications. Support dispatch and operations teams with administrative tasks. Track and update driver compliance records (TDG, WHMIS, etc.).

Customer & Vendor Communication

Respond to inquiries professionally and promptly. Coordinate with vendors for office-related services and supplies.

Qualifications

Minimum 2 years of experience in office administration or related role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with HRMS or similar systems is an asset. Strong organizational and multitasking skills. Excellent verbal and written communication skills. Ability to maintain confidentiality and handle sensitive information. Knowledge of transportation or logistics industry is an advantage. Bilingual (English/French or English/Spanish) is an asset.

Working Conditions

Full-time, on-site role based in Acton, ON. Monday to Friday schedule; occasional flexibility may be required. Collaborative and fast-paced environment.
Job Type: Full-time

Pay: $30.00-$37.00 per hour

Expected hours: 40 per week

Benefits:

Paid time off
Work Location: In person