Job Description

Job Summary

We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will have strong administrative, clerical, and communication skills, along with experience in supervising staff and managing office systems. This role is vital in ensuring smooth workflow, efficient vendor management, and effective team coordination within a professional environment.

Duties

Manage front desk operations, including multi-line phone systems and greeting visitors with professional phone etiquette Oversee administrative tasks such as filing, data entry, and maintaining organized records Supervise office staff and coordinate team management activities to ensure productivity Handle human resources functions including onboarding, training & development, and employee record keeping Manage bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and payroll processing Oversee vendor management to ensure timely procurement of supplies and services Assist with budgeting processes and monitor office expenses to stay within financial plans Coordinate scheduling of meetings, appointments, and events to optimize office efficiency Support administrative projects related to office operations and process improvements

Skills

Proven supervising experience with strong team management capabilities Proficiency in QuickBooks for bookkeeping and payroll functions Experience with front desk responsibilities and multi-line phone systems Knowledge of human resources procedures including onboarding and training & development Excellent communication skills with professional phone etiquette Strong organizational skills for filing, document management, and workflow coordination Ability to manage vendor relationships effectively Office experience with clerical duties such as data entry, record keeping, and scheduling Capable of handling budgeting tasks and expense monitoring Demonstrated ability to work independently while supporting a team environment
This position offers an opportunity to contribute significantly to the efficiency of our office operations through effective management and organizational skills. We seek a dedicated professional committed to excellence in administrative functions.

This position is at a newer company and has opportunity to move up in the company as it grows.

Job Types: Full-time, Permanent

Pay: $20.41-$24.35 per hour

Expected hours: No less than 35 per week

Benefits:

Company events Flexible schedule
Work Location: In person