Job Description

About Envirogreen Technologies

Envirogreen Technologies Ltd. (ETL) is an established waste management company, leading the way in the treatment of hazardous and non-hazardous wastes. Our permitted hazardous waste treatment facility located outside of Princeton, BC, utilizes thermal desorption technology to treat a wide range of industrial waste and contaminated soil.

The Opportunity

ETL is looking for a motivated Office Administrator with proven experience to join our team at the Langley, BC location.

The Office Administrator works under the direction of the Business Development Manager and any assigned supervisors/managers and works with other employees within the company to ensure safe work practices and policies, compliances and regulations are adhered. The Office Administrator is directly responsible for ensuring day to day office administrative duties are carried out in an efficient and proactive way beneficial to the overall office/company culture and should have an aptitude for professional social media posting and upkeep of company social media.

Ensuring office has equipment and furnishing required (lunchroom furniture, shelving, filing cabinets, window coverings, etc.) Coordinate repair and upkeep of office equipment and furnishings (photocopiers, lighting, minor repairs to walls) Manage housekeeping contract and ensure deep cleaning happens regularly (cleaning fridge, walls/baseboards, oven, coffee machines, carpets Help manage cleanliness of the office by ensuring bathrooms and kitchen is kept tidy. Posting signs/sending emails to staff if, and when, needed to ensure cleaning Ordering and inventory management of office and kitchen supplies (consumables) Ensuring parking spaces are kept open for staff/liaise with landlord and neighbours, as required Receive packages from couriers/communicate receipt and delivery to warehouse/arrange for pick up of packages Be a friendly face for anyone who comes to the office Manage storage areas (office supply room, consumable storage areas) and facilitate document archiving process (including inventory management) Conduct regular office inspections to ensure professional and H&S standards are maintained Stay on top of recycling (non-standard items, such as office equipment, Styrofoam) and disposal (office furniture Water plants in common areas Kitchen management ensuring we have food supplies, dishes are clean and put away, coffee is on, etc. Be a good communicator with all office staff and a good team player Preparing workspaces for new employees at head office and site (ensure spaces are cleaned, furnished, and IT infrastructure in place) Coordinating office lunches/celebrations/eve Assist with planning events, such as golf tournament and Christmas party, staff milestone events etc. Ensuring that the office looks professional, including layout and decoration Maintain office attendance track sheets for all office staff and visitors to the office Manage social media posts; include proofing images/text and posting on Envirogreen's social media platforms (LinkedIn, Facebook and Instagram) based on a pre-set calendar Maintain the back end of the company website Enter fleet maintenance information into AE for HO-based company vehicles Manage inventory of ETL-owned office equipment in AE so assets can be track Work with relevant managers in preparing monthly company newsletter with information to share example; investment in new equipment/upgrades, employment milestones achieved, upcoming events etc. Coordinate annual fire inspection Review bid sites for Envirogreen opportunities Help Business Development with coordinating, ordering lunches for presentations and maintaining Envirogreen promotional items Digitizing files

Qualifications & Skills

Highschool Diploma is required Completion of an administrative diploma is considered an asset Recent experience in a similar role is preferred Proficient use of office-based software including Microsoft Office Suite;
upper level excel skills required

Critical thinking, and problem-solving skills Ability to work independently Ability to manage multiple tasks simultaneously Collaborate with all office staff Efficient time management Take a solutions-based approach to problem solving Ability to make educated decisions and work independently Willingness to work with a variety of personality types to meet and balance the
needs of the company

License: Valid Class 5 driver's license and access to reliable transportation
Job Types: Full-time, Permanent

Pay: $25.00-$28.00 per hour

Expected hours: 40 per week

Benefits:

Dental care Employee assistance program Extended health care Life insurance On-site parking RRSP match
Work Location: In person