Job Description

Overview

We are seeking a dedicated and detail-oriented Office Admin Assistant to join our team. This role is essential in ensuring the smooth operation of our office environment, The ideal candidate will possess strong organizational skills and a customer service-oriented mindset.

Duties

AP/ AR Clerk duties include:

Accounts Payable - post expenses and prepare payments for the Office Manager's review Accounts Receivable - prepare and send invoices to customers, post payments to accounts, and forward monthly statements as directed by the Office Manager. Receive customer payments -debit, credit card or cash.
Marketing tasks include:

Preparing digital and social media posts, as well as trade show preparation, as directed by management.
Reception duties include:

Direct walk-in customers Screen incoming phone calls Receive, sort, and attend to incoming mail. Receive office shipments and record receivers in the ERP tracking system.
Administrative duties include:

Procurement of office supplies and shop consumables and organization of the same. Organize and file office paperwork. Scan, upload, and organize documents to ERP Repository Manager Scan, upload, and organize COR documentation to appropriate folders Hospitality & social events- coffee room and social events organization.

Requirements

Completion of Post-Secondary Accounting & Business Diploma.

Skills/ Abilities

Problem solver Detail Oriented Mathematical fluency Bookkeeping experience Competent in the use of the computer and the following software: Microsoft Office (Word, Outlook, and Excel), JobBoss2, Adobe Acrobat Professional verbal and written communication skills Ability to be flexible to changing deadlines and priorities. Team player- willing to step in where needed.
Job Type: Full-time

Pay: $20.00-$25.72 per hour

Expected hours: No less than 30 per week

Benefits:

Company events Company pension Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking RRSP match Vision care Wellness program
Schedule:

Day shift Monday to Friday
Education:

DCS / DEC (required)
Experience:

Bookkeeping: 1 year (required)
Work Location: In person

Application deadline: 2025-06-14
Expected start date: 2025-06-23