Job Description

Office Admin & Organizer - Private Home Office (Nanaimo, BC)

About the Role

Private homeowner is seeking a grounded, detail-oriented person to bring order to a busy home office. The work is hands-on and practical: sorting years of project paperwork, organizing files, setting up simple systems, and keeping sensitive corporate documents (e.g., company minute book and records) up to date.

This is not a corporate ladder job and not a personal-assistant gig. It's steady, meaningful work for someone who takes pride in doing things properly and understands the importance of confidentiality.

Responsibilities

Sort and organize boxes of office paperwork (contracts, real-estate records, invoices, supplies) Label, file, and archive important documents; prepare items for scanning or shredding Maintain clear digital and physical filing systems Update and index a small business's corporate minute book under direction Create simple checklists and summaries so information can be found quickly Maintain confidentiality and discretion at all times

Qualifications

Solid experience in office administration or records management Strong sense of responsibility and follow-through Organized, methodical, and quietly efficient Comfortable working independently with minimal supervision Good judgment around privacy and professional boundaries Familiarity with MS Office or Google Drive for organizing digital files

Details

Location:

North Nanaimo (in-person only)

Hours:

4-6 hours per week to start (can flex seasonally)

Compensation:

based on experience

Engagement:

Private household / independent-contractor arrangement

To Apply

Send a short paragraph about how you bring order to a busy workspace and include your resume with two work references. Candidates who value reliability, confidentiality, and a sense of calm accomplishment will be the best fit.

Job Types: Part-time, Fixed term contract
Contract length: 6 months

Pay: $17.85-$30.00 per hour

Expected hours: 4 - 6 per week

Ability to commute/relocate:

Nanaimo, BC V9V 1G4: reliably commute or plan to relocate before starting work (preferred)
Application question(s):

Describe how you approach working in someone's private home office where confidentiality and boundaries are important.
(Short paragraph answer please.)
Have you ever helped organize or maintain a company minute book, legal file, or business record system?
Are you comfortable handling company records such as contracts, invoices, and corporate documents that require accuracy and discretion?
Tell me about a time you organized a messy or complex filing system. What steps did you take, and how did you decide what to keep, file, or discard?

Education:

Secondary School (required)
Experience:

Office: 5 years (required)
Language:

English (required)
Licence/Certification:

Driving Licence (required) drivers license and reliable transportation (required)
Work Location: In person