Job Description

Nursing Administrative Assistant

Disclaimer: This job is based in Maxville, Ontario.

Maxville Manor is a 122-bed long term care home located in the village of Maxville, Ontario; just 35 minutes east of Ottawa or 30 minutes north of Cornwall. We recently surveyed staff and some of the benefits they highlighted to working at Maxville Manor include:

The residents are well taken care of The staff are welcoming, friendly and helpful; feels like a big family Great building. Very bright and clean Strong leadership

Benefits:

Dental care Extended health care Life insurance RRSP match Paid time off On-site parking Employee assistance program Vision care Disability insurance Company events

Job Summary:

We are seeking a detail-oriented and compassionate

Nursing Administrative Assistant

to support our nursing leadership team. The ideal candidate will have strong organizational skills, a solid understanding of healthcare environments, and a commitment to improving patient care through efficient administrative support.

Hours of Work:

Saturday, Sunday, Monday, Tuesday, Wednesday

. Days 8am-4pm/9am-5pm

Key Responsibilities and Duties:

Provide administrative support to nursing management through correspondence and meeting coordination.

Maintain confidential patient and staffing records.

Assist in preparing reports, presentations, and internal communications.

Coordinate training sessions and compliance tracking.

Act as a liaison between nursingand other departments.

Order and track medical supplies and equipment as needed.

Basic Helpdesk Support:Provide first-level support for common technical issues such as printer setup, password resets, and software installations.

Vendor Coordination

:

Act as the primary liaison between Staff and the external IT service providers to schedule maintenance, escalate complex issues, and track resolution progress.

Inventory and Asset Management

:

Maintain records of IT equipment, including laptops, monitors, and accessories; assist with procuring and setting up new devices.

Documentation and Reporting: Create and update internal documentation for IT procedures and assist in compiling reports on system performance or recurring issues.

User Onboarding and Offboarding: Coordinate the setup and deactivation of user accounts, email addresses, and access permissions for new hires and departing employees.

Other duties as assigned

Qualifications:

High school diploma or equivalent required; associate degree in healthcare administration or a related field preferred.

2+ years of administrative experience, preferably in a healthcare setting.

Proficient in Microsoft Office Suite and electronic medical record (EMR) systems (Point Click Care).

Strong communication, organizational, and problem-solving skills.

Possession of basic technology troubleshooting skills is preferred

Knowledge of medical terminology is a plus.

Job Type: Full-time

Pay: From $48,597.13 per year

Benefits:

Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care
Flexible language requirement:

French not required
Schedule:

8 hour shift Day shift Every Weekend
Work Location: In person

Expected start date: 2025-07-21