Job Description

Job description

British Columbia Aboriginal Network on Disability Society

Administrative/Program Assistant

Position Type: 35 Hours / Weekly - $23/ hour - *Benefits as per BCGEU Collective Agreement

Location: Victoria, British Columbia

Employer: B.C. Aboriginal Network on Disability Society (BCANDS)

Anticipated Start Date: January 5th, 2026

_____________________________________________________________________________________________

Position Summary:

The BCANDS Administrative/Program Assistant is responsible for a variety of activities assisting in the operations of the Society.

The BCANDS Administrative/Program Assistant works closely with management and the various programs of the Society, performing a range of administrative and support functions. These include but are not limited to:

- Provides administrative support to ensure efficient operation of office.

- Answers the telephone, schedules meetings, and supports visitors.

- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

- Makes travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations.

- Exhibits polite and professional communication via phone, email, and mail.

- Supports team by performing tasks related to organization and strong communication.

- Ensures operation of equipment by completing preventive maintenance requirements, scheduling repairs, maintaining equipment inventories, and evaluating new equipment and techniques.

- Provides information by answering questions and requests.

- General office operations (photo-copying, filing, answering phones, etc.)

- Information collection as requested

- Liaison/contact various entities for information, as required

- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

- Contributes to team effort by accomplishing tasks as needed.

- Other duties as required / directed

Team Work

- Attends training, development initiatives and BCANDS team meetings as scheduled.

- Represent BCANDS at meetings with various associated agencies, government, Indigenous organizations, etc., when required.

- Actively supports continuous improvement by identifying problem areas in regard to efficiency and effectiveness of BCANDS.

- Works with various external specialists, clinicians, disability and health professionals, BCANDS employees and other associated stakeholders

Administrative Assistant Skills and Qualifications:

Reporting Skills Administrative Writing Skills Microsoft Office Skills Managing Processes Organization Analyzing Information Professionalism / maturity Problem Solving Supply Management Inventory Control Verbal Communication

Education and Experience Requirements

Secondary school diploma or equivalent education required 2 years of administrative assistant experience Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat Valid driver's license with daily access to reliable vehicle Acceptable Background Check Experience working with Indigenous Peoples / communities / persons with disabilities

Benefits

(after successful completion of probationary period):

- Excellent working environment

Company pension - Matching RRP

Dental care

Disability Insurance (LTD)

Life insurance

Vision care

- Other

*No phone calls please. Applicants will be contacted by the Society if an interview if requested.

*Persons with disabilities are encouraged to apply for available IDC positions.

Job Types: Full-time, Fixed term contract

Contract length: 24 months

Pay: $23.00 per hour

Expected hours: 35 per week

Benefits:

Casual dress Dental care Disability insurance Extended health care Life insurance On-site parking Paid time off RRSP match Vision care
Schedule:

Monday to Friday
Work Location: In person

Job Types: Full-time, Fixed term contract
Contract length: 15 months

Pay: $23.00 per hour

Expected hours: 35 per week

Benefits:

Dental care Extended health care Life insurance On-site parking Paid time off RRSP match
Work Location: In person