Job Description

Reporting to the Project Manager. The Multi-Scope Project Coordinator will work closely with the Project Manager on project specific tasks. Duties and responsibilities include but are not limited to the following:

Education:

Bachelor's Degree or Diploma in Architectural Technology, Construction Management or Civil Engineering.

Years of Experience:

Minimum 4+ years of working experience in project coordination.

Working Conditions:

In office work environment May require some onsite work which requires knowledge and adherence to basic safety procedures and precautions. Work environment requires wearing PPE for all site work and in certain other locations; At times requires driving to visit sites, clients or suppliers to pick up samples; Full Health and Safety training required (Working at Heights, WHMIS) Follow Health and Safety standards on site; and Flexible to work overtime as required.

Required Skills

This role is supportive, where the incumbent acts as liaison by communicating with external parties and assisting project managers in organizing and coordinating all aspects of a project, from start up to close out; Responsible for internal/external meeting minutes and sending them to the PM before distribution and following up; Communication daily by telephone, email and in person;

Detail oriented with the ability to read architectural drawings;

Involved in the project from start to finish as required; Ability to work independently with minimal supervision; Discretion, judgement, and tact to handle confidential information; Proficient in Microsoft Office, Outlook, Excel, Build and any other internal software; Demonstrate State's core values and work in a team environment.

Job Specific Duties

Attend mock-up reviews; Set goals and objectives to strategize future implementations; Attend a Kick-off and Scope of Work meeting to discuss what was priced and include in State's scope; Check and ensure to receive all necessary drawings/documents to start the shop drawing (Architectural, Slab edge, Structural, Mechanical, Electrical in CAD and PDF - preferably IFC drawings; Access construction management software to track deficiencies; Study the project and identify any discrepancies to ensure full accountability of the project; Order print out Tender set drawings as required; Review scope of work and have a clear understanding of all inclusive terms as per contract; Review project milestones and advise the PM if there are any obstacles in achieving them; Order samples as per bid proposal and submit to the contractor for approval; Use standard State boxes to send out samples; Print sets of the latest marked up shop drawing for takeoff, breakdown and for installers a kick-off meetings; Download all RFIs and Sis and advise PM; Update the SI log and advise PM for any extras; Set up all internal and external meetings with PM when necessary and prepare meeting minutes and upload them onto Construction Management Software; Set up weekly meetings with Drafter and PM as part of our preconstruction process. Prep meeting minutes and upload them on Construction Management Software; Prepare the meeting minutes, review with PM before distribution and follow up outstanding items; If a project is guaranteed, download the latest slab edge and structural drawing prior to breakdown; Download all drawings required to start the shop drawing process; Manager and close risk review tracker items Prepare VMU Checklist and Milestone Schedule; Fill out VMU Observation Log and ensure completion of action items; Request "Guarantee" letter to GC (if applicable); Send notifications internally (Ex. Changes to Construction Schedule); Review and save Engineer's and 3rd party consultants field reports - All items to be entered as individual items in construction management software; Update changes to Project Schedule; Prepare Installer Tender package; Collect Closeout Documents; Populate Lessons Learned Issue Identification log - obstacles that prevented team from completing to plan; Document action items to address Lessons Learned log; Complete e-request form to track order and work for any missing, broken, remake, service, extra, on-hold modules; Updating outstanding CCOs and send a follow up email to contractor; Update the part quantity and area report for issuing Installer contracts; Prepare the parts quantity and area report for issuing Installer contracts; Full understanding of blueprints and use of Bluebeam for marking up drawings; Prep reports and upload them on Procore for any future reference; Full understanding and use of Build software ; Ensure construction schedule, IFC PDF/CAD drawings are up to date on a weekly basis and notify the PM and Drafter of any changes; Send stamped shop drawings for contractor approval; Assist with site visits with PM & FM to get familiar with site personnel and Installation process; Follow up with Production team on a daily basis and request any updates on project back orders and e-requests. Update the tracker for PMs review and other follow ups; Prepare LEED forms as required; Help with parts release as required; Update the installer/FMs information tracker; Update Project General Information; Review spec and awarded documents. Report any discrepancies to the PM and Estimating; Perform miscellaneous job-related duties, if necessary, to meet deadlines; Represent State, as requested, in business with customers, consultants, contractors, suppliers, and other public and/or private agencies and organization; and * Any other tasks assigned by the Project Manager.