Job Description

Now Hiring! Millwork Purchasing Administrator

Reports To:

Purchasing Manager

Overview

: We are seeking a detail-oriented and proactive Millwork Purchasing Administrator to join our team. In this role, the successful candidate will play a key part in supporting the Purchasing functions for custom architectural millwork projects. The candidate will ensure timely and accurate processing of invoices, review purchase orders, and assist with communication to vendors and internal teams ensuring we keep projects running smoothly.

This position is ideal for someone who thrives in a fast-paced environment, enjoys working with people and systems, and has a strong eye for detail.

Key Responsibilities

Invoice Reconciliation:

Match vendor invoices to purchase orders and delivery receipts. Scan packing slips to associated POs within ERP and (new) Accounting program. Report discrepancies in pricing, quantities, and received goods to Purchasing Manager.

Purchase Order Support:

Prepare, submit, and track purchase order requests for materials, shop and office supplies. Verify order details, pricing, and delivery timelines against project requirements. Maintain accurate records of purchase orders in the company ERP system.

Procurement Coordination:

Source and communicate with suppliers to confirm lead times, availability, and pricing. Follow up on outstanding orders and delivery schedules, advise Purchasing Team of any issues. Support the Purchasing Manager with supplier evaluations and cost comparisons.

Documentation & Reporting:

Maintain organized purchasing files and supplier documentation. Assist in updating material databases and price information.

Cross-Department Collaboration:

Support the front desk for volumes, lunch relief and urgent coverage needs

Qualifications

1+ years of experience in purchasing, procurement, or administrative support Experience in millwork, manufacturing or construction is preferred. Strong understanding of purchase order and invoice processes. Proficiency in Microsoft Office (Excel, Outlook, Word) and ERP systems. Able to navigate in Sage Excellent attention to detail and organizational skills. Strong communication and problem-solving abilities. Ability to manage multiple priorities in a fast-paced environment.

About Us:

Provincial Store Fixtures (PSF) is a leader in the industry with over 45 years in business, and we are one of the largest Architectural Millwork shops in Canada! With more than 170 skilled and talented people that make up our core team, PSF has experienced stable growth over the years including significant expansion throughout Canada and the US. PSF specializes in high-end architectural millwork and has on-going projects in Institutional, Corporate, Entertainment, Hospitality and Retail Sectors. Our projects are high-end, and custom tailored to our clients' needs. We take great pride in the work we do, and it shows in the finished, beautiful product. Our people are our success and we promote a diverse and inclusive culture that is built on collaboration and teamwork.

We offer competitive compensation packages and opportunities for career growth within our organization. If you are a motivated individual with a passion for architecture and project management, we encourage you to apply for this position. Apply today and become part of the PSF team!

If you believe you are a great fit and are looking to explore a new opportunity, please send your resume through Indeed.

Here's what you can look forward to when you join the PSF team:

A dynamic, fast-paced environment with many opportunities for advancement Learning and development, including tuition reimbursement Work-life balance Competitive compensation An amazing group benefits plan for you and your family offered by a leading provider (Health and Dental coverage, Drugs, Paramedical, Life Insurance, AD&D, Travel Insurance and many more benefit inclusions) Employee Assistance Program Company Social Events Safe working conditions Diversity and Inclusion Being part of an industry-leading team
We are looking for motivated people that will strengthen the team and continue to grow long-term within our Company. There are many opportunities for advancement while building your career at PSF.

Provincial Store Fixtures is committed to inclusive, barrier-free recruitment and selection processes, and work environment. We are happy to discuss any need for accommodation and will make every effort to meet those needs in a timely manner. Please advise the Human Resources Department at hr @psfltd. com if you require accommodation throughout the recruitment and selection processes and/or within the work environment. Information received relating to accommodation measures will be handled and addressed confidentially.

Job Type: Full-time

Pay: $40,000.00-$45,000.00 per year

Benefits:

Dental care Employee assistance program Extended health care Life insurance On-site parking Vision care
Experience:

Procurement / Purchasing: 1 year (preferred)
Work Location: In person