Job Description

Duties and Responsibilities:
The MEng Graduate Administrator supports the MEng graduate program in Electrical and Computer Engineering (ECE) and the MEng graduate program in Biomedical Engineering (BME), which can be completed by coursework or coursework and project, and their specializations and/or concentrations.

The MEng ECE and the MEng BME are offered through the Ottawa-Carleton Institute for Electrical and Computer Engineering (OCIECE) and the Ottawa-Carleton Institute for Biomedical Engineering (OCIBME), respectively, which combine the resources of several units at Carleton University and several units at the University of Ottawa, under the umbrella of the Faculty of Graduate and Postdoctoral Affairs (FGPA).

Under the direction of the Associate Chair, Graduate and/or their delegate, the MEng Graduate Administrator is responsible for carrying out substantially all administrative matters pertaining to the MEng ECE and the MEng BME graduate programs, including but not restricted to: providing direction to students and faculty regarding graduate issues such as program requirements, application evaluations, registration, scholarships and awards, and graduation; generating the required documentation for admissions, student funding, student audits, graduation lists, graduate calendar submissions, etc.

Qualifications: The incumbent must possess the following qualifications:

• Superior planning skills, understanding critical paths, setting priorities and meeting deadlines.
• Superior organizational skills to coordinate and prioritize multiple projects simultaneously.
• Excellent interpersonal and communication skills are required.
• Strong professionalism, tact and diplomacy with a strong customer service ethic and high expectations for quality are required.
• Strong problem-solving skills, must be self-motivated and is effective working in a team and independently is required.
• Experience with spreadsheets and/or relational databases are essential to keep track of student records.
• Good understanding of the University\xe2\x80\x99s general Undergraduate and Graduate Calendar.

Education and Experience: The above is normally acquired through:

• The completion of an undergraduate University degree; or the equivalent combination of education and experience.
• Four years of relevant experience preferably in the field of post-secondary educational administration; equivalencies will be considered.

Assets:

• Experience in an academic unit
• Experience with student advising
• Experience with website maintenance and social media

HR Note:
Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

By applying for this job you are acknowledging that the actual duties associated with this job may differ somewhat from those identified in the job posting and that you will agree to perform the duties of this job as determined through the joint job evaluation process.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and M\xc3\xa9tis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.