Job Description

Baycrest Hospital has an opportunity for aMEDICAL SECRETARYMedical Services DepartmentPosition Type: Permanent Full-TimeShift Type: Days, no weekends (subject to change)Hourly Rate: $24.90 - $27.11Bi-Weekly Hours: 70 hours, 7hrs/shiftPosting Number: 7737Union: SEIU ClericalDate Posted: April 5, 2024Closing Date: April 16, 2024Job Summary:The Medical Services Department provides clients with timely, quality, evidence-based medical care, guided by the mission and principles of Baycrest and University, regulated by the Ministry of Health & Long-Term Care, to the standards set out by the College of Physicians & Surgeons of Ontario, & within the Baycrest Medical Staff by-laws and Canadian Council on Health Services Accreditation guidelines.Responsibilities include but are not limited to:

• Processes referrals, schedules and confirms client appointments, and completes referrals on behalf of clients, including laboratory investigations, diagnostic tests, consultations, and referrals to other specialists & clinics and the Community Care Access Centre (CCAC)
• Liaises with various doctor offices to ensure completion of referrals or to obtain other documents requested by the healthcare team
• Retrieves dictations, medical reports and other documentation and correspondence for assigned physicians
• Processes billings in accordance with the Ontario Health Insurance Plan (\xe2\x80\x98OHIP\xe2\x80\x99) Fee Schedule
• Performs general administrative and clerical duties such as filing, reception, greeting patients, ordering supplies, arranging, organizing and coordinating meetings and appointments for assigned physicians
• Maintains Web CV and Academic Dossier for assigned physicians
• Provides support to assigned physicians in their respective administrative roles and roles as clinician teachers, coordinating teaching sessions, assigning patients, etc.
• Provides coverage for other secretaries during scheduled and unscheduled absences due to vacation, illness, etc.
• Provides coordination and support for residents and students, as required
• Tracks referrals and tests and ensures results are received and filed in a timely fashion

Qualifications include but are not limited to:

• Completion of a recognized post-secondary Medical Secretary Program or equivalent
• A minimum of two (2) years of related secretarial/administrative support experience
• Knowledge of and experience in OHIP billing
• Excellent computer skills including Microsoft Word, Excel, PowerPoint and Outlook
• Excellent interpersonal, communication, and organizational skills
• Demonstrated knowledge of Medical Terminology and Medical transcription skills and a keyboarding speed of 65 wpm with a high degree of accuracy
• Knowledge of Medical Record and electronic medical records, Meditech, RGP and Med Base is an asset
• Experience in an academic health sciences centre an asset

Additional Benefits:

• Vacation Entitlement
• Opportunity to enroll in Health and Dental Health Plans
• Opportunity to enroll in the Healthcare of Ontario Pension Plan (HOOPP)
• Access to 24/7 Employee Assistance Program

INTERNAL APPLICANTS: Please submit your application online through the Baycrest intranet. Failure to include your resume may affect your candidacy for this position. All communication related to this job posting will be sent to the email address used to submit your application.EXTERNAL APPLICANTS: Please submit your application online by clicking the Apply button below.Please note that Baycrest has implemented mandatory vaccination for all employees. It is a condition of employment that new employees provide proof that they are fully vaccinated against COVID-19 prior to the start date of employment. This means that all new employees must have received all required doses of a COVID-19 vaccine approved by Health Canada at least 14 days prior to their start date. In addition, it is a condition of employment that all new hires obtain and submit proof of all booster vaccines as approved and recommended by Health Canada.Remarkable people of Baycrest Health Sciences
are changing the future of brain health and aging.Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (\xe2\x80\x98AODA\xe2\x80\x99). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at recruitment@baycrest.org or 416-785-2500, ext. 2961.All successful candidates will be required to complete a police reference check/vulnerable sector screen and submit proof of two doses of vaccination against COVID-19, unless exempt. Such exemptions will be considered on a case-by-case basis.Required SkillsRequired Experience

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