Job Description

Medical Secretary (2)

1 each for Belleville and Trenton Sites

Full Time Permanent 1.0 FTE $39,730.60-$48,284.60 (under review)

Job Summary:

The Medical Secretary is part of an integrated administrative team, providing front-line reception support as well as administrative support to the Centre, with a primary focus on supporting the onboarding of new clients. The Medical Secretary coordinates and maintains appointments, chart management including incoming/outgoing fax management; electronic data transfer; uploading of relevant clinical and administrative documentation to electronic medical records.

Why work here:

Monday-Friday Employer Paid Benefits HOOPP Pension Collaborative Team Culture Values Driven Decision Making Trauma-Informed Approach

Key Areas of Responsibility:

Provides general administrative services to support the teams and activities of the Centre, including preparing correspondence and reports. Maintains electronic waitlist database and co-ordinates/schedules new client intake appointments, ensuring accurate and timely updates of client demographic information into electronic system; maintains electronic wait-list database. Assists with reception functions including managing multi-line phone system, greeting clients, and booking appointments. Manages client records: correspondence, consents, referrals, and related documents. Ensures accuracy and timely follow-up for all referrals. Works collaboratively as a member of the interdisciplinary team.

Qualifications:

Medical Secretary Certificate and/or equivalent of education and experience in a health care setting. Proficiency in the use of computers and various software applications and office equipment. Experience with electronic medical records (Telus PS Suites) is an asset. Seasoned professional with excellent communication skills; ability to work well in an inter-professional and collaborative environment. Demonstrated ability to work effectively and efficiently with a focus on detail and accuracy in a fast-paced environment. Experience working effectively with communities and individuals who face barriers to accessing equitable care, including those with mental health and addictions challenges, history of trauma, etc., an asset Some evening shifts may be required.
To apply for this opportunity please forward your resume and cover letter electronically to

hr@bqwchc.com

.

Within the subject line of your email, please indicate the position title and preferred location of the position for which you are applying.

Deadline for applications is September 19, 2025 at 4:00pm

BQWCHC is an equal opportunity employer. If you require accommodation to participate in the hiring process, please call 613-962-0000 x 157 or email hr@bqwchc.com. For more information visit our website at www.bqwchc.com.

We thank all applicants however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $39,730.60-$48,284.60 per year

Benefits:

Company pension Dental care Disability insurance Employee assistance program Extended health care Life insurance Paid time off Vision care
Ability to commute/relocate:

Trenton, ON K8V 5K9: reliably commute or plan to relocate before starting work (required)
Work Location: In person