Job Description

We are hiring a Part-time Medical Records Clerk in Thunder Bay!

Working from our Service Delivery Centre based in Thunder Bay, this position will be responsible for the maintenance, organization and filing of client information.

POSITION RESPONSIBILITIES:

Record Keeping

• Sort/organize client discharged charts returned to the office for charts to be returned to medical records Iron Mountain and chart audits (putting aside charts for auditing i.e. palliative / wound)
• Sort supply order forms, scan and file as appropriate
• Log/track staff mandatory education completion
• Reconcile all APR reports, expired PEDs admission / discharge and communication with Nursing team for follow up
• Private Pay Billing
• Track/order/distribute PPE inventory to front line staff
• Scan new hire documents to HR and file documents
• Record vaccine fridge temperatures daily (subject to influenza season)
• Responsible for petty cash recording
• Enter and maintain LIVE schedule
• Maintain records of admissions/discharges
• Collect and dispatch mail, on a weekly basis, as required
• Arrange UPS shipping of packages, as required
• Maintain/replenish nursing documentation forms
• Track all office building key fobs

Documentation of Supplies and Medical Supplies

• Order and maintain office supplies and program supplies (nursing charts, supplies e.g. foot care instruments, etc.)
• Assist with new hires - prepare welcome packages, supplies kits, PPE, etc.
• Photo ID\xe2\x80\x99s
• Liaise with IT, support maintenance of office computers, basic troubleshooting, etc.

Monitor Voice Mail and E-mail

• Check voice mail and e-mail regularly and pass information to the appropriate staff

Other duties

• Participate in local committees, where possible - i.e. Staff Association, Health & Safety, etc.
• Order coffee supplies, water, cleaning supplies, etc.
• Liaise with building/office cleaning company
• Other duties as required

QUALIFICATIONS:

• Excellent organizational skills
• Excellent written and oral communication skills
• Efficient skills in filing and records management
• Proficiency in computer and data entry skills
• Ability to handle multiple tasks
• Understanding of medical terminology and patient documentation is preferred
• Previous related experience is preferred

POSITION REQUIREMENTS:

Intermediate data entry/keyboarding skills

Experience using a PC database

Intermediate reading comprehension and excellent verbal communication skills

Demonstrated customer service skills and problem solving

Adaptability and the ability to deal with tight deadlines

An ability to work independently

An ability to prioritize, multi-task and deal with competing priorities

Good personal organizational skills

Courses in medical administration or health care training are preferred

Related work experience and a familiarity with community health care services is preferred

About us:

SE Health is a not-for-profit social enterprise that shares its knowledge, provides the best care, and helps each client to realize their most meaningful goals for health and wellbeing. Established in 1908 by four pioneering nurses, we have worked with purpose for more than a century to bring hope and happiness, and forever impact how people live and age at home. Today, our 8,000+ team members nationwide provide care in more places and ways than ever before, bringing health to life for over 20,000 Canadians every day. SE Health is honoured to be a three-time recipient of the Canada Order of Excellence and one of Forbes\xe2\x80\x99 Best Employers for 2020.

SE Health is monitoring the global COVID-19 pandemic closely and following all public health directives, including recommendations from the World Health Organization, Government of Canada, and federal and provincial health authorities. Our top priority is the health and safety of our clients, their families and our staff.

Please note that due to the unprecedented circumstance of the Global Pandemic and the resultant public health crisis; and in the interest of the health and safety of our patients/clients, employees, and greater good of public health, SE Health requires those that wish to work for this organization to be fully vaccinated against COVID-19. Fully vaccinated means a person has received both doses of the COVID-19 vaccine and it has been 14 days since the last dose.

SE Health is committed to the success of all its employees. If you feel you need accommodations because of illness or disability, please do not hesitate to contact the Talent Acquisition team at at your earliest convenience.

Please apply online

Saint Elizabeth Health Care