Job Description

OUR COMPANY

Boehringer Ingelheim is working on breakthrough therapies that transform lives, today and for generations to come. As a leading research-driven biopharmaceutical company, the company creates value through innovation in areas of high unmet medical need. Founded in 1885 and family-owned ever since, Boehringer Ingelheim takes a long-term perspective. More than 52,000 employees serve over 130 markets in the three business areas, Human Pharma, Animal Health, and Biopharmaceutical Contract Manufacturing. The Canadian headquarters of Boehringer Ingelheim was established in 1972 in Montreal, Quebec and is now located in Burlington, Ontario. Boehringer Ingelheim employs approximately 500 people across Canada. Learn more at .

THE POSITION

Provides support to the Medical Affairs Education and Operations Manager, Therapeutic Area Directors (TAD), Medical Advisors (SA), Medical Science Liaison's (MSL's), Regional Medical Specialists (RMS's), and Medical Education Managers (MEM's) within the Medical Affairs team. Provides coordination and logistics support for internal and external activities of the Medical Affairs team.

Responsibilities

• Provide administrative support to the TAD, MA, MSLs and MECMs, assisting with regular daily/monthly activities and assigned projects.
• Collaborate with internal team members to coordinate and organize activities and events including scientific exchange meetings, medical education programs, conferences, consultancy activities and other meetings related to the assigned therapeutic area. This includes logistics management, communication with internal and external stakeholders, and acting as on-site coordinator where applicable.
• Manage the internal processing of purchase orders, monitor, and provide oversight budget tracking for the assigned therapeutic areas, including the execution of honoraria and approved funding requests.
• Opinion Leader and Vendor support including the timely processing of requests for Medical related materials such as slide decks, meeting agendas, and formulary binders. Accurate and timely payment of honorarium, PO's and processing of Grant requests. Timely recording of processed requests, and management of Medical Affairs systems.
• Support the onboarding process for new Medical Affairs team members. Collaborate with the BI Coordinator team to develop, streamline, and improve internal and external processes; aligned with global and local system implementation (example: GBS, SAP, Funding portal).
• Supports the triage and first pass review of the working level assessment for external stakeholders to ensure Fair Market Value (FMV) and renumeration for services provided.
• Collaborate with internal and external stakeholders related to the management of the Special Access Program (SAP).

Requirements

• University Degree, post-secondary education or equivalent work experience
• Advanced administrative skills attained through post-secondary education combined with a minimum of three years business experience at a senior/administrative level.
• Exceptional organizational, interpersonal (both internal and external) written and oral communication and negotiating skills combined with excellent time/project management skills.
• PC software, including MS Word, Excel and Power point, MS Teams, Sharepoint, DocuSign
• High degree of confidentiality, attention to detail and prioritizing is required.
• Thorough knowledge and understanding of company guidelines and processes.
• Bilingualism is an asset

WHY BOEHRINGER INGELHEIM?

With us, you can grow, collaborate, innovate and improve lives.

We offer challenging work in a respectful and friendly global working environment surrounded by a world of innovation driven mindsets and practices. In addition, learning and development for all employees is key, because your growth is our growth.

We also offer a competitive salary, generous amount of paid time off (vacation, personal days, contingency paid time off for Long Term Contract Employees), comprehensive and flexible benefits plan, Defined Contribution Pension Plan with company matching of RRSPs, and Employee and Family Assistance Plan, employee and leadership development programs, and programs to support overall health and wellness for employees.

At Boehringer Ingelheim we embrace diversity of perspectives and strive for an inclusive environment, which benefits our employees, patients and communities.

Remote work options (if applicable for this role), will be addressed with candidates who are selected to participate in the interview process.

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READY TO APPLY?

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We thank all applicants for their interest in our company. Please note that only candidates selected for an interview will be contacted.

BI Canada is committed to providing accommodations for people with disabilities to support their participation in all aspects of the recruitment and selection process. If you require accommodation, we will work with you to meet your needs.

BI Canada COVID-19 Protocol: BI Canada is strongly committed to providing a safe work environment for employees. We understand the need to enable safe in-person interactions whether at the office, external venues or customer locations. To do this, we need to ensure workplace interactions take place in a low risk environment.

At BI Canada we have introduced a COVID protocol. As of the time of this posting, this protocol requires new and existing employees complete and submit an "Employee Confirmation Statement re: 'Low Risk' Status" to Human Resources

For those employees who are fully vaccinated, they can on a voluntary basis provide the company with a copy of their vaccination certificate(s) through the Confirmation Statement.

For those employees who are not vaccinated, OR, have chosen not to share their vaccination status, they will be required to take the necessary steps to prove they have tested negative for COVID (through rapid tests that will be provided by the company) no more than 48 hours before they are in an in-person meeting or interaction. Employees will be required to take the COVID test and complete a form for BI, upload a picture of the test result and submit the form automatically. This form must be completed each time an employee takes the test before an in-person interaction with a customer, colleague, supplier etc.

The successful candidate for this Job Posting will be required to complete the mandatory Employee Confirmation Statement on the first day of employment with the Company.

DEADLINE FOR APPLICATIONS
Applications for this position will be accepted until November 10, 2022 (6pm EST)

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