Job Description

Media Finance Operations Coordinator (Bilingual) // Coordinateur(rice) des op\xc3\xa9rations financi\xc3\xa8res des m\xc3\xa9dias (bilingue)

Location: Montreal |

Office: Montreal |

Agency: Media Experts - Canada |

Ref#: 1332 Apply Now

Media Experts IPG Inc. est \xc3\xa0 la recherche d\'un support administratif suppl\xc3\xa9mentaire pour l\'\xc3\xa9quipe des op\xc3\xa9rations financi\xc3\xa8res des m\xc3\xa9dias. Nous recherchons activement un (e) Coordinateur(rice) des op\xc3\xa9rations financi\xc3\xa8res des m\xc3\xa9dias \xc3\xa0 temps plein qui sera charg\xc3\xa9 de soutenir l\'\xc3\xa9quipe dans la saisie des donn\xc3\xa9es, l\'ex\xc3\xa9cution de rapports, la r\xc3\xa9conciliation et la facturation des campagnes m\xc3\xa9diatiques. En rapport avec la superviseure des op\xc3\xa9rations financi\xc3\xa8res des m\xc3\xa9dias, les principales responsabilit\xc3\xa9s de cet employ\xc3\xa9 comprendront:

Responsabilit\xc3\xa9s

• Aider \xc3\xa0 la saisie des campagnes imprim\xc3\xa9es, hors domicile et de recherche.
• R\xc3\xa9soudre avec les planificateurs les d\xc3\xa9bits des campagnes qui ne sont pas conformes au contrat m\xc3\xa9dia/ordre d\'insertion
• Agir en tant que contr\xc3\xb4le pour tous les Autorisations Achats M\xc3\xa9dias - AAM (tenir \xc3\xa0 jour des dossiers pr\xc3\xa9cis et agir en tant que d\xc3\xa9positaire central de cette paperasse).
• Mettre en place et maintenir des dossiers d\'honoraires et/ou de travaux.
• Assurer le suivi et la maintenance des dossiers de service interentreprises (ISR).
• Assurer la liaison avec le groupe des comptes clients et du recouvrement d\'Omaha et aider \xc3\xa0 maintenir les comptes clients dans un \xc3\xa9tat propre et actuel.
• Assurer la liaison avec les services partag\xc3\xa9s d\'Omaha pour veiller \xc3\xa0 ce que les probl\xc3\xa8mes de facturation et de cr\xc3\xa9diteurs soient r\xc3\xa9solus.
• Enqu\xc3\xaater sur les anomalies, les corriger et/ou en faire le suivi aupr\xc3\xa8s des fournisseurs et/ou du personnel concern\xc3\xa9 pour s\'assurer qu\'elles sont r\xc3\xa9solues.
• Approuver les brouillons de facturation avant l\'\xc3\xa9mission de la facture r\xc3\xa9elle au client.
• Utiliser le syst\xc3\xa8me comptable pour ex\xc3\xa9cuter les rapports de temps appropri\xc3\xa9s, comme demand\xc3\xa9.
• Utiliser le syst\xc3\xa8me comptable pour produire des mises \xc3\xa0 jour financi\xc3\xa8res et des r\xc3\xa9sum\xc3\xa9s de facturation pour les r\xc3\xa9unions avec les clients, selon les besoins ;
• Assister le directeur des op\xc3\xa9rations et l\'ensemble de l\'\xc3\xa9quipe, selon les besoins, dans le cadre de projets et de missions ad hoc qui rel\xc3\xa8vent de son r\xc3\xb4le.

Comp\xc3\xa9tences requises

• Solides comp\xc3\xa9tences en math\xc3\xa9matiques
• Extremmement D\xc3\xa9taill\xc3\xa9
• Aime et excelle dans la r\xc3\xa9solution de probl\xc3\xa8mes
• Ma\xc3\xaetrise de la suite Microsoft Office sp\xc3\xa9cifiquement Excel (minimum vlookup et pivot table)
• Bilinguisme requise (fran\xc3\xa7ais / anglais)

Media Experts IPG Inc. is looking for additional administrative support for the Media Finance Operations team. We are actively seeking one full-time Media Finance Operations Coordinator who will be responsible for supporting the team with data entry, reporting, reconciliation, and billing of media campaigns. Reporting to the Media Finance Operations Supervisor, this employee\'s key responsibilities will include:

Service

Administrative support regarding campaign reconciliation and invoice coding, billing and reporting.

Responsibilities

• Assist with the input of Print / Out-of-Home / Search campaigns
• Resolve campaign debits with the planners that are not in accordance with the media contract/Insertion Order

• Acting as the control for all MPA\'s (maintain accurate files and act as the central repository for this paperwork).
• Setting up and maintaining fee and/or job dockets.
• Tracking and maintaining intercompany service records (ISRs).
• Liaising with Omaha A/R and collections group and assisting with maintaining client receivables in a clean and current state.
• Liaising with Omaha Shared Services to ensure billings and payables issues are resolved.
• Investigating, fixing and/or following up on discrepancies with vendors and/or appropriate personnel to ensure they get cleared.
• Approving draft billing prior to live billing being issued to the client.
• Utilizing the accounting system to run appropriate time reports as requested.
• Utilizing the accounting system to pull financial updates and billing summaries for client meetings as required;
• Assisting the Operations Director and the overall team as needed on ad-hoc projects and assignments which are within the scope of the role.

REQUIRED SKILLS

• Strong math skills
• Extremely Detailed Oriented
• Enjoys and excels at problem-solving
• Intermediate Proficiency with Microsoft Office suite specifically Excel (minimum Vlookups & Pivot Tables)
• Bilingualism required (French / English)

Media Experts is a leading media agency delivering messaging for major Canadian brands across all channels. For the last 40 years, we have stood out as pioneers, thought leaders, and mavericks, a spirit that has driven our work, our company culture and most importantly, our people. We are committed to nurturing talent and fostering growth. At Media Experts, our success is measured by the success of our clients. We work to grow their business through effective, hard-working media strategies that drive brand engagement and deliver outstanding results, all while equipping them for any challenges on the horizon. With Media Experts, clients get an agency with an entrepreneurial, independent spirit, backed by best-in-class global, data-driven resources. With three offices across the country, we are a truly Canadian media agency, and proud to be part of the Mediabrands network. For more information, please visit .

What\'s in it for you?

• Generous paid time off with a minimum of 37 paid days off including vacation and monthly wellness days. We also have four-day long weekends, half-day summer Fridays, and meeting-free Friday afternoons year-round.
• A flexible hybrid work model that works for you.
• A focus on personal development with formal training opportunities, including mental health training and inclusion education for everyone.
• A chance to be part of and grow within a global network of agencies.
• The opportunity to contribute to our company culture by joining one of our many community-based employee groups, such as Black Employee Network, Girls on Fire, Hispanic or Latinx Alliance, Neuro Network, Pan-Asian Network, and Rainbow Lounge.

Media Experts is an equal opportunity employer, committed to providing equal employment opportunities to all employees and applicants without regard to race, colour, ethnicity, gender, age, religion, creed, national origin, sexual orientation, gender identity, marital status, citizenship, genetic information, disability, or any other basis prohibited by applicable federal, provincial, or municipal law. Apply NowCancel

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