Job Description

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We are looking for a highly organized and proactive Marketing & Events Administrator to join our team in Vancouver, British Columbia. In this role, you will play a key part in planning and executing client events, ensuring every detail is managed seamlessly. This is a temporary contract position that offers a unique opportunity to contribute to exciting projects while collaborating closely with the marketing team.
Responsibilities:

• Coordinate event logistics, including venue layouts, catering arrangements, and attendee tracking.

• Assist with the creation and printing of event materials such as name tags and presentations.

• Support the setup and execution of events, including greeting guests, managing check-ins, and ensuring a smooth experience.

• Collaborate with the marketing team to develop and edit slideshows and promotional materials.

• Manage communication with vendors to secure services and negotiate contracts.

• Monitor timelines and budgets to ensure events are delivered on schedule and within scope.

• Provide hands-on support during events, including troubleshooting and adapting to last-minute changes.

• Utilize office productivity tools to maintain schedules, track attendee lists, and prepare reports.

• Maintain a proactive approach to problem-solving and decision-making during fast-paced situations.

• Ensure all client appreciation events are executed to the highest standard.

Requirements:

• Proven experience in event planning, coordination, or marketing-related roles.
• Strong proficiency in Microsoft Office, including Excel and PowerPoint.
• Excellent organizational and time management skills to handle multiple tasks effectively.
• Ability to communicate clearly and professionally with vendors, clients, and team members.
• Hands-on experience with attendee tracking and registration processes.
• Familiarity with catering and vendor management for events.
• Ability to work flexible hours, including overtime during events if required.
• A proactive mindset with the ability to adapt to fast-moving situations and solve problems efficiently.

Skills Required