Job Description

Position Overview

Faculty of Arts is currently seeking a Full-time Temporary Relief Manager, Pod Operations for approximately 18 months.

The Faculty of Arts is home to highly motivated educators, researchers, and students who have the critical and technical skills, as well as the creative knowledge and spirit, to make sense of our rapidly changing and increasingly globalized world. The Faculty of Arts is central to the Eyes High goals of sharpening our focus on research and scholarship, enriching the quality and breadth of learning, and integrating with the community. We are excited about promoting a distinctive student experience, and our commitment to citizenship, diversity and inclusion helps build a healthy and respectful campus culture for all.

The Manager, Pod Operations is a regular full-Time Management & Professional Staff position, reporting to the Director, Administrative Operations. This position serves a critical leadership role, focused on leading and managing an operational pod that supports 2 - 3 departments/schools.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

• Reports-To-Manager for a team of AUPE administrative (and in some pods, technical) staff including recruitment, annual performance reviews, development, performance management, and discipline up to and including termination
• Oversees hiring of all unclassified appointments (e.g., reader/demonstrators), ensuring HR compliance
• Plans, develops and implements administrative policies and procedures which promote staff competency, effectiveness and development, and align with the strategic direction and initiatives of the departments & schools served
• Onboards new academic leadership (i.e., Department Heads/School Directors)
• Oversees the recruitment, hiring, and onboarding processes for Faculty, Sessional Instructors, Postdocs and other academic and non-academic staff, including participating on selection committees for Department Heads, and Managers, Pod Operations
• Works closely with Department Heads and directors to understand the strategic goals of the units served by the pods and makes recommendations on optimal use of available resources to align with unit initiatives
• Assists Head/Director in developing short and long-range department budget plans
• Acts as the budget owner for department/school non-salary operating budget
• Responsible for forecasting and oversight of all discretionary and non-discretionary budgets, including operationally-directed grant funding and endowments
• Responsible for tracking actual spending, variance reporting and analysis
• Manages a comprehensive financial plan for departments/schools served by the pod, coordinating a variety of budgets including operational, research, graduate, and other funding sources
• Works closely with the Finance Partner to maintains detailed budget reports, modeling and analyses
• Leads and implements the pod\'s operational plan in alignment with the Faculty\'s administrative direction and units strategic plans with respect to staffing, budget, resource allocation, program operations, and space planning/maintenance
• Develops and maintains the pod\'s Business Continuity Plan, and Emergency Response Plan
• Completes all aspects of the pod\'s workplace safety plans and audits, including hazard assessments, incident identification, reporting, action planning, and compliance
• Initiate, implement, and support new or modified approaches, practices and processes at the pod level to support the strategic direction of departments/schools and Faculty
• Understand the high-level business requirements of the pod to drive resource allocation, forecast requirements, and support change management

Qualifications / Requirements:

• Undergraduate degree
• Formal education or training in business, public management, or a related field
• Minimum 7 years proven experience in a managerial role, preferably in an academic or public/non-profit setting
• Proven experience with complex budget oversight, preparation, and adherence in a multi-funding source environment
• Demonstrated understanding of generally accepted accounting principles and managerial financial practices
• Demonstrated ability to optimize resource allocations
• Proven ability to develop partnerships with other leadership roles, acting in an advisory capacity
• Proven experience leading business process improvement initiatives
• Demonstrated ability to quickly adopt new technical skills and integrate systems solutions into day-to-day practices
• Strong organizational, analytical, and problem-solving skills
• Demonstrated leadership skills, particularly during times of significant change
• Proven strategic planning skillset
• Proven experience in hiring, managing, and leading a team of direct reports
• Demonstrated superior conflict management skills
• Strong written and verbal communication skills
• Proven capability to manage multiple competing priorities
• Proven attention to detail
• Excellent analytical and problem-solving skills to deal effectively with complex decisions, issues and initiatives
• Excellent interpersonal and change management skills
• Advanced computer skills in the Microsoft Office suite of programs (MS Word, Excel, SharePoint), with an emphasis on intermediate skills in Excel and database/reporting tools
• Graduate degree, preferably in business, public management, or a related field
• Familiarity with academic career processes, undergraduate and graduate program administration
• Familiarity with managing a team of direct reports within a unionized environment

Application Deadline: June 13th, 2023

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is classified in the Management Career Band, Level 2 of the Management and Professional Staff Career Framework. Management and Professional Staff (MaPS) Positions are currently under review as part of the Alberta Labour Relations Board exclusion review process. Visit the for more information.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our . For more information visit Careers in the

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

About the University of Calgary

The University of Calgary is Canada\'s leading next-generation university - a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation\'s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada\'s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit .

The University of Calgary has launched an institution-wide in line with the foundational goals of , committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the ( ) and requests for accommodations can be sent to Human Resources ( ).

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

University of Calgary