Job Description

Do you want to be part of a team that makes a difference by building amazing rental communities across Canada? A high performing team that focuses on learning and development and giving back to local communities? Consider joining our dynamic team at Traine Construction & Development and Mainline Living Property Management!


We are looking for an exceptional Manager of Executive Support to support our President, Chief Operating Officer, and Senior Leadership Team. This isn't just a scheduling role. It's about being a trusted partner, anticipating needs, ensuring seamless execution, and helping our leaders stay focused on what matters most.


You'll thrive here if you're proactive, highly organized, and able to manage complex priorities with professionalism, discretion, and a calm presence. If you're energized by supporting top-level leadership, building strong relationships, and creating order in fast-paced environments, this is your opportunity.

Key Responsibilities

Anticipate the needs of the President and COO, enabling them to focus on strategic priorities. Manage calendars, meetings, travel, and communications with speed, accuracy, and foresight. Monitor inboxes and ensure timely follow-up on critical messages. Draft, edit, and prepare reports, presentations, and correspondence on behalf of leadership. Organize and support ELT, SLT, Board, and Foundation meetings, including agendas, minutes, and deliverables. Coordinate key leadership and charitable events with professionalism and precision. Act as a trusted liaison for executives, building strong internal and external relationships. Maintain confidentiality while balancing multiple priorities and deadlines.

Qualifications and Experience

5+ years of experience providing high-level executive support in fast-paced, growth-oriented organizations. Post-secondary education in Business or Legal Administration (or equivalent experience). Advanced proficiency with Microsoft Office Suite, Teams, SharePoint, and Adobe Pro. Experience with AI tools, digital scheduling systems, and data dashboards (Power BI, Tableau) is an asset. Exceptional organizational skills with strong attention to detail and follow-through. Professional maturity, emotional intelligence, and the ability to handle sensitive information discreetly. A proactive, adaptable, and solutions-oriented mindset.

In return for your hard work and dedication, you will be rewarded with a very competitive salary (based on experience) and a full range of benefits, including:


Robust performance bonus program Investment opportunities in real estate projects Shared win bonuses during each project Ranked top 10% Health and Dental plan in Canada Ranked top 5% Health and Dental plan in the construction industry Professional Development and ongoing training Opportunities to be involved in life changing charitable projects Long-term employment

Traine Construction and Development has been in business for 25 years. We are based in Kelowna, BC and work throughout Canada to build multi-family residential construction projects for our property management division, Mainline Living, to operate. We create communities that residents are proud to live in and we are proud to operate. From Ontario to British Columbia, Traine prides itself on building excellent multi-family communities and great careers! By joining our team, you'll find yourself working amongst a group of friendly, team-oriented individuals who strive to deliver exceptional results.


Work somewhere awesome - apply now!


Salary Range: $70,000 - $90,000