Job Description

Position Summary:

Reporting to the Dean, Seneca Business, the Manager, Business Operations and Analysis ensures the budgeting, financial operations, academic scheduling, resource utilization, operations analysis and management reporting needs of this large and complex Faculty are planned and delivered in an efficient and effective fashion. This is in support to the dean, faculty, administrators, full and part-time support staff in Seneca Business.

The home campus for this role is Newnham location. However, occasional inter - campus travel may be required.

This role is a contract position until end of August 2023.

Responsibilities:

Management of Academic delivery

• Provides leadership and supervises four Seneca Business Academic Scheduling Officers (ASOs) in their scheduling responsibilities for programs, students and faculty.
• Coordinates and ensures, that the processes for full-time faculty (SWFs) and contract faculty (PTCs) are completed by the ASOs, Chairs and Program Managers. Ensures all assignments are completed to the timelines and requirements of the collective agreement and Seneca policies and be responsible for resolving policy and technology concerns while aiding and support to Chairs and Program Managers, as needed, in their management of faculty.
• Develops and uses enrolment models, and the established Seneca Business enrolment targets, to work collaboratively with the ASOs, Dean, Chairs, and the Program Managers to develop future semester course / section schedules.
• Aligns campus classroom and lab availability with demand and ensures that program needs and resource capacities are optimized.
• Manages and reports on the cross-school implications of shared courses and cross-appointed faculty across both schools and campuses. Analyzes aggregate demand and proposes section efficiencies for each school/campus.
• Ensures all Seneca Business programs, in collaboration with the Dean, Chairs, Program Managers, School Secretaries, Program Coordinators, Subject Leads and other stakeholders, have accurate structural information in the system in relation to correct program, course details, course outlines and master course textbook and learning artifacts data.

Business Operations and Financial Planning

• Leads, manages and coordinates the execution of the budget for Seneca Business and ensures accuracy and timeliness of reporting and delivery of financial commitments made in the SB business plan.
• Manages the Seneca Business base responsibility centre through its lifecycle from planning, budgetting, execution, monitoring, analysis, reporting and year-end wrap-up processes.
• Works with Finance to produce, on an appropriate frequency, financial analysis, statements and reports. Also ensures vendor invoices are processed in a timely and accurate fashion in compliance with Seneca financial policies and Seneca Business budgets.
• Produces regular variance reporting of course section loading (students / section, sections / course etc with cross-tab reconciliation of students to academic program) with targets and actual variances calculated.
• Develops, with finance and human resources, resource optimization reporting and provides reporting and analysis on a timely basis to the Dean and Chairs. Analysis needs to evaluate available teaching capacity, contract utilization, classroom capacity and actual enrollment through the Day 1/10/Audit/DNC cycle.

Interdepartmental Relationship and Organizational Deliverables

• Leads the effort for the Seneca Business and the Registrar to establish annual program enrollment targets.
• Maintains and manages a relationship with ITS and other service providers to ensure the technology needs of the department in compliance with corporate policy and practice.

Qualifications:

As part of our commitment to dismantling barriers to success and job opportunities for employees and candidates, Seneca will consider applicants with an equivalent combination of education and experience.

Education

• A minimum of 4-year degree in Business or related field of study. If education is in another field of study, please state how it is related/ relevant.

• Master's Degree in Business Management (MBA) or equivalent is preferred.

Experience

A minimum of seven (7) years of experience in the following areas:

• Management or teaching experience preferably in Business disciplines within a post-secondary institution is required.
• Experience with financial analysis and financial statements.

Skills

• Advanced level computer skills with the Office Suite software package.
• Understanding of management accounting, financial analysis, reviewing financial statements and the operating workflows related to work assignment, scheduling, budgeting and planning.
• A demonstrated commitment to promoting and fostering academic excellence and student success.
• Demonstrated analytical, organizational and managerial skills within a diverse, unionized work environment.
• Effective and efficient communication, listening, and interpersonal skills, with a commitment to consulting widely and fairly in the resolution of problems and in the identification of opportunities.

Note:

• A skills assessment may be required during the recruitment process.