Job Description

Description :Role Impact:To provide support to the Lease Administration Analysts and coordinate the set-up of all new properties in the Commercial Management system; maintain policies and procedures for SSLE, the Recovery system and the Lease Administration function. The incumbent will maintain Commercial Management validations in Yardi, unit files, Tenant Codes and system level codes. This role is responsible for training the Lease Administration Analysts, supporting the Recovery Billing process as well as Lease interpretation.What you will deliver:

• Reviews recovery workbooks for accuracy and makes any necessary changes in order to ensure each tenant is billed correctly and in accordance with the terms and conditions of their lease.
• Updates and creates instruction manuals for all aspects of the lease administration function, including SSLE and recoveries, by reviewing manuals, policies and procedures and recommending revisions that will provide users with the most effective tools with which to conduct their area of the business.
• Provides direction in regards to tenant queries by reviewing leases and communicating with the Lease Administration Analysts and General Managers to ensure tenants have a full understanding of the terms and conditions of the lease and that policies are applied consistently and equitably across the company;
• Coordinates the activities of all indirect reports to ensure the timely achievement of department goals, within prescribed policies, procedures and standard business practices.
• Ensures compliance to lease administration certification process is adhered to
• Analyzes and consolidates reports including special projects as required from time to time.
• Maintains tenant codes, unit inventory, and other commercial management systems functions as required by Lease Administration Analysts.
• Conducts audits of lease administration recovery stages to success ensuring set-up is in accordance with certification process.
• Maintains precedent lease binder.
• Manages the administration and review of mass document requests across the company.
• Manages the administration of telecommunication deals across the company.
• Manages the administration of National Promotion and Short-term deals.
• Supports the implementation and documentation of new Yardi releases in relation to commercial management
• Organizes and leads monthly Lease Administration conference calls.
• Conducts presentations as required within the Finance or Operations teams.
• Participate in technology optimization projects as required
• Support Year End Audit questions from both internal and external Auditors

What your strengths are:

• Excellent written and verbal communication skills
• Ability to influence and interact with all levels: senior management, peers and indirect reports
• Tact and diplomacy
• Strong organizational and prioritization skills
• Good presentation skills
• Team player
• Ability to work under pressure and handle stress
• Demonstrated ability to interpret lease documents
• Solid knowledge of accounting principles
• Strong and effective decision-making skills
• Excellent analytical and problem-solving skills

What you need to succeed:

• University degree in Business, Commerce or Law
• Minimum 5 yearsxe2x80x99 experience in Property Management and Lease Administration
• Minimum 2 years' supervisory experience an asset
• Solid knowledge of the following:

• Real Estate industry
• Accounting principles and practices
• Interpretation of lease documents
• Computer proficiency in the use of Microsoft Office (Word, Excel) and Yardi

Why you should join us:At Cadillac Fairview we have been transforming communities for over 50 years. We are so much more than our properties. We are building leaders at all levels. We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development. We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension. Imagine a place where you can make a difference!At CF our everyday actions and critical business decisions are guided by our CF Values. Achieving results is naturally important for us and we achieve results through behaviours that are consistent with our CF Values.Are you someone who believes in our values?

• Aim Higher xe2x80x93 we strive to exceed expectations
• Own Your Expertise xe2x80x93 we empower ourselves and each other
• Collaborate Effectively xe2x80x93 we bring the right people together to get the right results
• Engage with Empathy xe2x80x93 we objectively consider the needs of others
• Embrace Change xe2x80x93 we drive, learn from, and adapt to change

At CF youxe2x80x99ll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued and respected.CF is an equal opportunity employer and is committed to creating a diverse and inclusive environment. If you need reasonable accommodation during the recruitment, assessment, and/or selection process, please notify your CF contact or email cfcareers@cadillacfairview.com.Behaviors : Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done wellExperience : 5 years: Lease Administration, Property Management, People leader

Cadillac Fairview