Job Description

The PEI BioAlliance Manager, Corporate Services oversees and coordinates various aspects of corporate operations to ensure efficient office management, support IT systems, manage board processes, support events, maintain relationships with IT service providers, and provide executive support to the Chief Executive Officer. This role requires exceptional organizational skills, attention to detail, and managing multiple tasks effectively.Reporting to: Chief Executive OfficerLocation:
Charlottetown, Prince Edward Island, CanadaAbout Us:
The PEI BioAlliance, a premier private sector-led not-for-profit organization, is dedicated to nurturing the burgeoning bioscience industry on beautiful Prince Edward Island. We promote a vibrant ecosystem with our partners to provide unwavering support to companies across all developmental stages. We are also proud to host Emergence, Canadas Bioscience Business Incubator, a virtual hub committed to propelling bioscience innovations into the marketplace.Key Responsibilities:
General Office Management

• Oversee office reception services.
• Manage property oversight and office maintenance.
• Provide IT systems support and manage relationships with contract IT service providers.
• Oversee ITC systems and software to ensure smooth operations.
• Manage Eventbrite and contact systems.
• Support board room operations and scheduling.
• Provide direct support to the CEO in the form of scheduling, travel arrangements, and expense claims

Board Processes Management

• Organize and prepare logistics for PEI BioAlliance and Food Island Partnership board meetings.
• Prepare agendas, minutes, and maintain the minute book.
• Distribute board packages and facilitate board communication.
• Support logistics and preparation for board committees (Executive, Finance, Nominations).
• Review and update bylaws as necessary.
• Prepare and execute Annual General Meetings (AGMs).

Event Support

• Provide event/mission support for conferences, BioAlliance Cluster Events (social and business), and BioNetworking events.

Note:
This job description reflects the general details considered necessary to describe the principal functions of the job identified. It shall not be construed as a detailed description of all the work requirements that may be inherent in the position.Working Environment:

• Primarily working at a desk and sitting for extended periods but also having frequent opportunities to stand or move about.
• Occasional outings from the office occur during the business day.
• Frequently be subjected to task interruptions and the need to coordinate multiple activities and adjust priorities to meet deadlines.
• Exposure to sensitive information will require the utmost confidentiality. The incumbent must exercise active listening, tact and diplomacy with individuals in various circumstances.

Compensation and Benefits:
$63,000 - $68,000 per annum (subject to qualifications and experience)
RRSP, Health and Life InsuranceQualifications:

• Post-secondary degree, diploma in business administration, or a combination of relevant experience and professional development.
• Proven experience in office management or corporate services.
• Experience with Eventbrite, JotForm, Nimble, IContact, Microsoft 365, WordPress or comparable technologies is considered an asset.
• Exceptional organizational, multitasking, and time-management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively within a team.
• High level of professionalism, discretion, and confidentiality.
• Legally entitled to work in Canada (must be a Canadian citizen, a permanent or temporary resident of Canada, or have a valid Canadian work permit).

Application Closing Date:
Wednesday, June 12, 2024, at 12:00 pm (ADT). Please apply online only.---
PEI BioAlliance is fully committed to creating an inclusive environment and building a team that represents a variety of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment without regard to age, religion, ethnicity, gender, disability, citizenship status, marital status, or sexual orientation. As part of this commitment, PEI BioAlliance will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please get in touch with our recruiting partner, Carvo Group at recruitment@carvogroup.comWe thank all applicants for their interest but advise that only those selected for an interview will be contacted. For more information about PEI BioAlliance and Emergence, please visit: www.peibioalliance.com

via CARVOGROUP