Job Description

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Job Type: Employee

Duration in Months (for fixed-term jobs): N/A

Job Family: Communications and Marketing (JF)

# of Open Positions: 1

Faculty/Service - Department: Faculty of Science

Campus: Main Campus

Union Affiliation: N/A

Date Posted: February 01, 2024

Closing Date: February 12, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week: 35

Salary Grade: Non-Union Grade NM1

Salary Range: $95,745.00 - $116,554.00

About the Faculty of Science:

Welcome to the Faculty of Science, a great place to learn, to explore, to question, to discover \xe2\x80\x94 opening your mind and pushing boundaries. It\xe2\x80\x99s an exciting time to be part of a rewarding career in life sciences, natural sciences and mathematics. You will have access to world-class facilities, including our Science, Technology, Engineering and Mathematics (STEM) Complex, our extensive Biosciences Complex and our cutting-edge Advanced Research Complex, that are the envy of many universities. We have strong links with a multitude of government and private research centres, providing countless opportunities and experiences.

We have become a true centre of excellence, earning recognition across Canada and abroad for our prowess in teaching and in our laboratories, where our researchers are addressing some of the most important and relevant scientific questions of our time. Our past is a testimonial to our passion, so will be our future. Will you be part of it?

Position Purpose
Reporting to the Dean, the incumbent provides strategic and operational leadership in developing, planning and implementing all aspects of internal and external communications and marketing, including digital communications, public relations, branding and event management, to improve the visibility of the faculty or service and enhance its reputation. Manages the faculty or service\xe2\x80\x99s marketing and communications team and provides expert advice to senior managers on all aspects of marketing and communications.

In this role, your responsibilities will include:

• Strategic Planning: Defines the faculty or service\xe2\x80\x99s strategic direction with regard to marketing and communications by setting objectives, identifying target audiences, adopting various tactics and methods, and establishing performance indicators. Provides leadership in developing and implementing marketing and communications strategies, which deal with digital communications, branding, public relations, and event management, to ensure the visibility of the faculty or service and enhance its reputation. Develops and implements annual marketing and communication action plans that align with current strategies.
• Human Resources Management: Hires, supervises and evaluates those who work in the faculty or service\xe2\x80\x99s marketing and communications sector, and ensures that they have the training and tools needed to efficiently and effectively do their jobs. Applies human resources management procedures and regulations.
• Operational Management: Defines work priorities and deadlines for the sector based on the issues involved. Develops an operational schedule and determines the resources needed to meet deadlines. Develops and implements internal processes, procedures and regulations to improve the operational effectiveness of the sector.
• Budget Management: Designs, manages and monitors the budget allocated to the faculty or service\xe2\x80\x99s marketing and communication sector while complying with related policies, regulations and procedures.
• Event Management: Leads the organization of internal events, such as career fairs, conferences, galas and forums to ensure they align with the current strategy. Represents the faculty or service and serves as the master of ceremonies for certain events and activities. In collaboration with various stakeholders, negotiates sponsorship agreements for various activities and events.

What you will bring:

• Bachelor\xe2\x80\x99s degree in marketing, communications, or a related field, or an equivalent combination of education and work experience.
• Minimum seven (7) years of experience in a similar role.
• Experience in managing and supervising employees.
• Strong interpersonal and communication skills.
• Excellent public relations skills.
• Experience in developing and implementing strategic communications and marketing plans, including experience in media relations, Web and online strategies, advertising and event management.
• Experience in managing projects.
• Ability to deal with competing priorities and meet strict deadlines.
• Ability to determine and plan for physical and material resources.
• Knowledge of budget management principles and practices.
• Experience in analyzing and solving problems.
• Ability to work well under pressure and to adapt easily and quickly; excellent judgment and discretion.
• Experience in delivering oral presentations.
• Knowledge of computer systems and software such as Windows, word processors, graphic design and web applications, social media platforms, spreadsheets, databases, presentation software, internet browsers and email.
• Bilingualism \xe2\x80\x94 English and French (spoken and written).

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Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 \xe2\x80\x93 Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

University of Ottawa