Job Description

Reporting directly to the Director of Academic Affairs and matrixed to the Assistant Dean for Admissions. The successful applicant will be responsible for the day-to-day management of the Admissions Office, providing leadership and strategic support to key initiatives of the admissions process and the recruitment and admission of students to the Faculty of Medicine undergraduate program. The successful applicant will build and foster relationships with Memorial University Faculty of Medicine Admissions administration and faculty leadership.

RESPONSIBILITIES:

The Manager\'s duties include the following:

• Managing operations of the Admissions office, including Financial, Human Resources, and Administrative Resources
• Direct supervision of the team in the admissions office
• Providing leadership and strategic support, with minimal supervision, to key initiatives of the admissions process and the recruitment and admission of students to the Faculty of Medicine undergraduate program
• Providing leadership and direction to staff; financial management, including developing and monitoring the operating and Traditional and Multiple-Mini Interview (TaMMI) process; budgets, planning, designing, coordinating, implementing, and maintaining the policies and procedures of the admissions process for the Faculty of Medicine
• Developing standards and practices as they relate to student acceptance criteria
• Recognizing students\' needs and advising on information regarding admission policies and procedures, course requirements and academic regulations
• Assisting in the evaluation of credentials
• Overseeing the TaMMI and Situational Judgement Tests (SJTs) processes
• Recruiting Admissions and Interview Committee members
• Assisting the Admissions Committee with evaluating applications and attending committee meetings
• Managing the continuous quality improvement process for successful accreditation relating to admissions
• Ensuring that the University Calendar and other related materials are updated regarding admission regulations for the Faculty of Medicine
• Building and fostering relationships with senior internal and external officials and groups, including the Government of Prince Edward Island, the medical community, as well as faculty and administrative staff in neighboring provinces, and the UPEI registrar\'s office, to provide up-to-date information on issues affecting medical school applicants
• Preparing and giving presentations
• Providing reports and statistical analysis to stakeholders
• Overseeing the Admissions website and social media development and performing other related duties as required
• Establishing and maintaining effective working relationships with individuals within the Faculty of Medicine, groups within the larger university community, and external groups, including the Committee on Accreditation of Canadian Medical Schools (CACMS)
• Perform other duties as required

QUALIFICATIONS:

• Completion of a Graduate Degree in business, health administration or a related field and/or an equivalent combination of a bachelor\'s degree and a minimum of five years of work experience in progressive leadership positions in an academic environment or related field
• Experience in the operation of a university and/or medical school admissions office would be an asset
• Superior interpersonal skills and strong oral and written communication skills are required
• To excel in the position, it would be essential to possess excellent analytical and organizational skills, effective leadership and strategic thinking abilities, and a solid attention to detail
• The successful candidate will be thorough, collegial, pay attention to detail, and demonstrate commitment
• Experience within a post-secondary institution would be considered an asset
• Experience working with a regional health authority would be considered an asset

Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the . Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, .

Only those applicants who are invited to an interview will be acknowledged.

University of Prince Edward Island