Job Description

Job Summary

:

We are seeking

detail-oriented and

organized professionals to join our growing team within the VERY FAST PACED legal environment. Duties include providing support to our various large law firm, financial services and government clients within the legal space. Duties include administrative tasks, document management, financial recordkeeping, coordination between our clients and our process server team. The ideal candidate will have experience and a proven record in managing multiple tasks, taking initiative in providing and meeting the needs of client requests, strong problem solving skills, the ability to accept feedback and adapt, and a take the bulls by the horn attitude. Experience in legal support may be an asset but is not necessary. We are looking for the right attitude and willingness to learn and adapt to a very fast past environment. Administrative work and basic QuickBooks accounting, excellent computer skills in Microsoft office are very important. You MUST have the ability to type at a speed of 55 words per minute or greater. This is a fast and dynamic work environment with a leading team of goal oriented professionals. Our expectation is that you can work independently and have the skills to know when to ask for clarity without making assumptions. This is the legal industry and mistakes are critical to minimize and avoid.

Key Responsibilities

:

Litigation Support Specialist

:

- Strong Affidavits Drafting Skills can be an asset but concise writing skills are required

Litigation experience, Superior Court and Small Claims can be an asset

Knowledge of Family Law can be an asset

Set-up Instruction worksheets

Monitor strict deadlines are extremely important

Review files

The ability to work independently

Strong problem-solving skills

Exceptional customer services skills

Organization and multitasking skills

Update clients on file progress via email and system

Online filings

Type at a speed of at least 55 words per minute (WPM) to ensure efficiency in document handling

Administrative Tasks

:

- Scan, organize, and file documents systematically.

- Sort and distribute mail, emails and other communications.

Required Skills & Qualifications

:

- Strong organizational and multitasking abilities.

- Ability to handle and work under pressure to meet deadlines.

- Curiosity to learn and explore new ideas, technologies, and industry trends to drive innovation.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

- Experience with QuickBooks or similar accounting software.

- Familiarity with legal terminology and document management.

- High attention to detail and confidentiality.

- Excellent communication and teamwork skills.

Preferred Qualifications:

- Prior experience in a law office or legal setting and administrative is an asset.

- Associate's degree or certification in business administration, paralegal studies, or accounting/finance is an asset.

- Knowledge of bookkeeping practices and financial reporting.

Job Types: Full-time, Permanent

Monday-Friday 8:30am-5:00pm. Flex work schedule and work from home options can be considered upon completion of training and at the discretion of manager.

Job Types: Full-time, Permanent

Pay: $50,000.00-$65,000.00 per year

Benefits:

Casual dress Dental care Extended health care Flexible schedule Vision care
Application question(s):

Have you had experience in dealing with litigation files (what type), and what experience have you had with Small Claims, Superior Court, Family Law experience? Please advise. Have you had any experience with corporate filings? Please advise. Have you had any experience in the role of Process Serving? If yes explain. How many Words Per Minute can you type? Have you had experience using the JSO Portal and have you filed court documents online in any other province? If yes explain your experience? We require someone with excellent computer skills. Please rate yourself from 1 to 10 (10 being best) with Office applications, specifically excel and word, PDF Adobe applications, and overall computer literacy? Why did you rate yourself that way? What experience have you had in managing business processes within a company to ensure that deadlines and results were met?
Work Location: In person