Job Description

Vaughan is one of Canada\'s fastest-growing cities. Its emerging downtown, the Vaughan Metropolitan Centre; Canada\'s first smart hospital, the Cortellucci Vaughan Hospital; and the 900-acre North Maple Regional Park continue to generate momentum and excitement. Be part of something amazing and build your career at the City of Vaughan!The City is an equal-opportunity employer and a forward-looking municipality that is committed to fostering a dynamic workplace that is diverse, inclusive and welcoming. As an award-winning organization for its employment and diversity and inclusivity practices, the City is focused on providing its employees with a thriving professional environment that leverages flexible work arrangements, a family-focused benefits package emphasizing work-life balance, learning and growth opportunities, and a place where collaboration and teamwork are valued.Excellence demands brilliant personalities, visionary thinking and a passion for public service. Vaughan is your place to grow.Position OverviewResponsible for the administrative services of the Council Secretariat division within the Office of the City Clerk. This includes the overall preparation of agendas, processing minutes, formatting by-laws, consolidating extracts, and composing correspondence for public/external distribution respecting Council/Committee directives, utilizing the electronic agenda management system eSCRIBE. Responsible for the overall eSCRIBE maintenance, troubleshooting/escalating technical issues, and providing guidance to staff on the system. Responsible for preparing and publishing meeting videos of all Council and Committee meetings; maintaining both external and internal department web pages.Responsible for managing the Clerks inbox by receiving, tracking, and distributing personal and confidential information. Respond to all internal and external inquiries, search requests, coordinating the signing of by-laws, agreements and other legal documents. Responsible for records management including maintaining and updating meeting calendars, by-law indices and library, extracts library, document execution log, Clerks inbox log, and archiving hardcopy files.Qualifications and Experience

• Minimum of a two (2) year College Diploma in public administration, law clerk or suitable equivalent.
• Minimum three (3) years\' administrative experience in a municipality or suitable equivalent experience.
• Excellent word processing (70-90 wpm), organizational, record keeping/filing, spelling and grammar skills, attention to detail, minute taking, ability to prioritize workload and meet deadlines under pressure.
• Technical knowledge of electronic agenda management software eSCRIBE.
• Ability and familiarity with the use of software applications, such as Microsoft Office, Adobe Suite, website editing, SharePoint and Versatile.
• Ability to deal effectively and courteously with the public and staff.
• Knowledge of, and demonstrated ability in, the city\'s core competencies and relevant functional competencies.
• Ability to work outside normal business hours as required and in accordance with the Collective Agreement.

Working Conditions

• Flexibility to work late to meet agenda publishing deadlines.
• Provides occasional support for evening meetings, if required.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Please be advised, the City of Vaughan uses email to communicate with applicants for open job competitions.The City of Vaughan is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The City of Vaughan is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.

City of Vaughan