Job Description

Requisition Number: 2025-46
Posted: May 12, 2025
Position Type: Permanent, full-time
Location: Port Elgin, ON
Hours: 35 hrs/week, Monday to Friday, 8:30 am to 4:30 pm
Salary: $65,876 to $74,859 per year (depending on experience and qualifications)
Number of Vacancies: 1
Saugeen Shores: Both city and town, wrapped in a village.
Choosing to work and live in Saugeen Shores gives you an unparalleled choice of easy-going lifestyles, economic opportunities and nature at every turn. You can truly create your own village in this growing, diverse community of neighbourhoods and amenities. You can replace long commutes with easy lakeshore rides. You can choose to be as active or relaxed as you want to be. You can make all these great choices without sacrificing family life, schools, and even access to the wide world. Nestled on the shores of Lake Huron with forests and farms all around, Saugeen Shores is the promise of both cities and towns, wrapped in a village.
The Team:
We take our team-first culture so seriously; we wrote a Team Saugeen Charter to celebrate and protect it. Our shared role is to keep Saugeen Shores safe, well-serviced, growing and vibrant in ways that respect the public and reflect our team. We develop careers from the inside first. We engage each other personally and professionally. We welcome change. we embrace new ideas. We do more than live with work processes; we seek to continuously improve them. And we have each other's backs - because that is what great teams do.
What we offer you:
10 paid personal days in addition to a generous number of vacation days per year. * Comprehensive extended health and dental benefits, including an Employee and Family Assistance Plan.

• Enrollment in the OMERS pension plan.
• Access to an Employee and Family Assistance Program.
• A passion for investing in our workforce through continuous learning and development.

About the Role:
We are searching for a conscientious and well-organized individual to join our team. As the Legislative and Council Coordinator, reporting to the Manager, Legislative Services/Clerk, you will provide administrative and legislative assistance to the Manager and assist with Records Management and Licensing, Vital Statistics, and elections. You will be the first point of contact to the Clerk's Division for incoming phone calls, emails, and web communications. You will assist with Council and Committee meeting follow-up, Council and committee support, and committee member recruitment. You will prepare and publish notices, create online content for the Town website and social media platforms, and assist in the management of divisional projects.
Key Responsibilities:

• Council Coordination:

• Participate in the coordination and organization of various special events for the corporation and Council and assist with the planning and operation of meetings and functions hosted by the municipality.
• Conduct research and gather background information for addressing issues and concerns raised by elected officials, senior management, and other community partners. Prepare inquiries, correspondence, reports, and coordinate messages of congratulations, expressions of sympathy, letters of support and reference, as well as welcome messages on behalf of the Mayor and Council.
• Provide administrative support to Councillors, as required, on behalf of the Mayor.
• Legislative Coordination:

• Handle initial contact for all client service requests for the Clerk's Division, including phone calls, general emails, web submissions, postal mail, couriers, and in-person visits.
• Update the Town website with new/amended by-laws and policies and other information as required.
• Provide social media content relative to the Clerk's Division to the Communications Division.
• Act as Deputy Division Registrar for Births, Deaths and Marriages.
• Serve as a Commissioner of Oaths.
• Records Management:

• Assist in the maintenance of the corporate records management system in accordance with Town policies, procedures and industry best practices.
• Promote best practices in electronic records management and provides guidance and training to employees in all aspects of records management.
• Assist with the organization, scanning, indexing, classification and storing of active and inactive paper and electronic documents and data.
• Respond to requests for records.
• Research and compile documents using external repositories for property records and real estate matters.
• Compile and organize records for submissions to senior levels of government, for court proceedings, or other legislative matters.
• Election:

• Perform administrative and clerical tasks in support of the election process.

Competencies and skills you bring to the role:
Adaptability: You can adapt efficiently and effectively in response to new processes and changing circumstances. * Analytical: You can collect and analyze information and apply logic and rationale when solving problems and making decisions.

• Communication: You have proven ability to communicate successfully and confidently both verbally and in writing. You have advanced computer literacy with Microsoft Office programs including Word, Excel, PowerPoint and web-based programs.
• Confidentialty: You can handle matters of a confidential or politically sensitive nature, and to maintain confidentiality.
• Customer Service: You have strong customer service skills to deal courteously and effectively with tenants, contractors, public and staff.
• Integrity: You exhibit a high level of integrity and work ethic. You are trustworthy and reliable, and you practice and encourage open and honest communication.
• Interpersonal Skills: You exhibit strong interpersonal skills that allow one to work diplomatically with residents, internal staff, organizations, and committees.
• Organization: You are highly organized and can process detailed information effectively and consistently. You exhibit thoroughness and accuracy in accomplishing a task.
• Teamwork: You can work with others toward a shared goal. You encourage and support your colleagues by offering for help and asking for help when needed.

Education and Training:
Post secondary diploma in Public Administration, Business Administration, Law Clerk, Paralegal, or other relevant field of study.
Experience and Knowledge:
One (1) to two (2) years of relevant work experience in public service or professional office environment.
Requires good knowledge of applicable legislation, standard practices and guidelines, including the Municipal Act, Municipal Freedom of Information and Protection of Privacy Act, Accessibility for Ontarians with Disabilities Act (AODA) requirements and guidelines for creating compliant communications, etc.
Requires an understanding of the business of municipal government, including the municipal relationship with upper tier municipalities, the province and the federal government.
Thorough knowledge of Microsoft Office and computer programs used in communications, research and the monitoring of current events and issues.

• Knowledge of the local area and community leaders is an asset. Knowledge of the local area and community leaders is an asset.
• Knowledge of government or commerical uses of social is an asset.

Application Process:
If youre interested in joining our team, click the Apply Now at the top and/or bottom of the job posting to start the application process by the posting closing date. We thank all candidates for their interest; however, only those selected for an interview will be contacted.
The Town of Saugeen Shores is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We are committed to equal employment opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). The Town of Saugeen Shores will make every effort to accommodate applicants with disabilities in its recruitment and selection process. Information received relating to accommodation needs of applicants will be addressed confidentially in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 and will be used for the purpose of this employment opportunity only.
If you require an accommodation to submit your resume for an employment opportunity, or for more information on accommodation during the recruitment process, please contact the Human Resources Coordinator at or by phone at 519-832-2008 x.132.