Job Description

Legal/Administrative Assistant - Permanent - 16198
LROLEG
About the Opportunity

Our client is the downtown Ottawa office of a national law firm. They are looking for an individual to join their office on a full-time, permanent basis to perform both legal assistant and administrative support duties.

Duties include but are not limited to:

• Managing lawyers\' email inboxes and calendars
• Booking appointments, setting up conference calls, monitoring email inbox and responding as required, and e-filing emails
• Drafting pleadings and preparing motion records, books of authorities and affidavits of service; arranging for filing of court documents; and booking examinations for discovery
• Maintaining physical and electronic filing system
• Reviewing and finalizing prebills/accounts, monitoring fee estimates/budgets and quarterly reporting, and maintaining outside counsel guidelines and Accounts Receivable report prep and follow up
• Entering and closing time dockets
• Arranging travel including car rentals, flights, hotels and conference registrations
• Preparing expense reports
• Entering and monitoring lawyers\' Continuing Professional Development (CPD) hours
• Reception desk coverage
• Ensure incoming and outgoing mail is dealt with appropriately
• Issue access cards to visitors
• Set up boardrooms for meetings (including ordering catering and setting up audio/visual, conference calls and laptops for visiting lawyers, etc.)

About You

The successful candidate will have the following:

• Legal Assistant diploma or relevant equivalent work experience is required
• 2+ years of legal support experience is preferred
• Any experience working in a litigation practice would be considered a definite asset
• High proficiency in Microsoft Office, CMS and InterAction (ACL experience will be considered an asset)
• Strong communication, organizational and time management skills
• Exceptional attention to detail and the ability to exercise sound judgment
• Ability to work both independently and collaboratively as part of a team
• Ability to maintain a high level of confidentiality when interacting with internal and external clients

About the Job

Salary will depend on experience. Benefits (which include a pension plan) and a hybrid work schedule will be offered.

How to Apply

Please apply by clicking the \xe2\x80\x9cApply Now\xe2\x80\x9d button below and follow the instructions to submit your r\xc3\xa9sum\xc3\xa9. You can also apply by submitting your r\xc3\xa9sum\xc3\xa9 directly to . If you are already registered with us, please contact your Senior Recruiter. Please quote job 16198.

Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.

LRO Staffing