Job Description

Overview

Shaikh Law Firm is seeking a proactive and detail-oriented Legal Administrative Assistant to support the day-to-day operations of our busy law office. This is a front-facing, in-person role that combines client intake, administrative support, and light legal coordination, with a clear expectation of long-term commitment.

This position is best suited for candidates with a

Legal Administration, Law Clerk, or Paralegal diploma

who are seeking hands-on experience in a structured legal environment.

Experience in Family Law would be an asset.

Duties

Greet clients in person and by phone; manage all incoming communications in a courteous and professional manner Handle

client intake

, explain legal services and fee structures, and assist in maturing potential clients Schedule consultations and manage lawyers' calendars Open, maintain, and close client files (digital and physical), ensuring compliance with Law Society requirements Perform data entry, scanning, printing, and general document organization Prepare court forms for routine matters (e.g., simple/uncontested divorce applications) Record and enter client payments (including Interac and Stripe) into internal systems Coordinate outgoing couriers and prepare mail correspondence Support file opening and closing tasks in

Cosmolex

practice management software Monitor and maintain office supply inventory Ensure tidiness and readiness of meeting rooms throughout the day Maintain a high level of confidentiality and professionalism in all interactions
Job Type: Full-time

Pay: $51,337.00-$65,000.00 per year

Additional pay:

Bonus pay
Flexible language requirement:

French not required
Schedule:

Monday to Friday
Work Location: In person