Job Description

Who We Are:
Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto's financial district, across from Union Station. With over 200 lawyers, business advisors and patent agents, we serve clients across Canada and globally.*
What We Believe In: *
The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.*
What We Are Looking For: *
Aird & Berlis is looking for a Legal Assistant -Estates & Tax to support a busy practice. The ideal candidate should have strong time management, organizational and multi-tasking skills with the ability to work under pressure to meet important deadlines. The successful candidate should have the capacity to perform duties with speed and accuracy, with strong attention to detail. The role requires exceptional verbal and written communication skills as well as a client focused and professional attitude.*
Responsibilities: *

• Review and finalize estate planning documents including Wills, Powers of Attorney, Trusts and reporting documentation
• Schedule virtual and in-person meetings directly with clients and other advisors and maintain schedule
• Attend as a second witness for execution of Wills and Powers of Attorney (virtual and in-person)
• Maintain/update "to-do" list for lawyers
• Prepare estate briefs and reports in hard copy and electronic format
• Scan, file and e-file a large volume of documentation
• Prepare Affidavits of Execution for Wills
• Regular use of our specialized Wills and Trust databases and data management program
• Vault original Estate and Trust documents
• Handle details with respect to accounting, opening and closing files, conflict searches, engagement letters, docketing, and billing, etc.
• Submit internal approvals for conferences, seminars, and sponsorships and ensure timely payment to outside organizations and timely submission of expense reports
• Book conference travel
• Handle a high volume of daily administrative tasks
• Communicate professionally with all internal and external clients
• Produce the highest quality of work
• Accountable for all work assigned
• Take initiative
• Confidential

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Requirements: *

• Minimum of eight years' legal experience, preferably in Wills & Estates
• Successful completion of a post-secondary Legal Assistant or Law Clerk program
• Ability to work as a team player and independently
• Courteous, client focused and professional attitude
• Exceptional verbal and written communication skills
• Handle time pressure situations and stress of multiple demands
• Flexible to the changing demands of the job

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Skill Required: *

• Microsoft 365 suite of applications
• Ability to problem solve
• Good judgment and decision making
• Strong interpersonal skills
• Organized
• Resourceful
• Detail-oriented

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Why You Should Apply: *

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness programs

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All Aird & Berlis employees are required to be fully vaccinated with a Covid-19 vaccine series, approved by Health Canada, as a condition of hire. Should you be the successful candidate you will be required to comply with the Firm's mandatory Vaccination Policy that is in effect._
Any offer of employment will be conditional upon a criminal background check.
We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted. Aird & Berlis LLP is committed to providing accommodations for people with disabilities. If you require any accommodation in the application process, please contact ckelly@airdberlis.com.Job Type: Full-time