Job Description

18-MONTH CONTRACT: Securities/Corporate Legal Assistant A firm is only as good as its people and at WeirFoulds we are committed to hiring top talent. We encourage you to join our team if you are a self-starter who shares our passion for delivering exceptional client service and building a terrific firm. Our friendly and collaborative culture means WeirFoulds is not only a great place to work, but a great place to develop and thrive. We support and nurture our team enabling you to fulfil your potential and help shape the future of our firm. Role Summary We are currently recruiting a Securities/Corporate Legal Assistant to join our Securities practice group on a contract basis. This is an exciting opportunity for an individual who enjoys variety at a fast-paced busy desk that offers a broad range of responsibilities and challenges. The successful candidate will be working closely with other assistants in the practice and supporting a group of lawyers. The role offers a broad range of legal and administrative job responsibilities in securities and corporate law. Prior securities law or business law experience including solid administrative practice management skills technical skills would be considered advantageous for this role. \You will be required to demonstrate initiative, strong communication (both verbal and written) and organizational skills and have a desire to work in a team environment to promote a client-first focused culture. This is an 18-month contract opportunity covering a maternity/parental leave of absence and the core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. Responsibilities

• Preparing various transactional documents, forms, and presentations, and ensuring that they are in proper format and accurate.
• Assist with the various tasks related to the transactional closing as directed by the lawyer.
• Typing general correspondence from handwritten notes, phone, or verbal instructions.
• Managing and tracking deadlines or appointments, including managing the lawyers’ Outlook calendars, contacts and scheduling appointments as needed.
• Managing internal and external communications which includes incoming calls/client inquiries, physical mail and faxes; responding when needed and as appropriate.
• Opening and closing files electronically and physically which also includes maintaining detailed matter/client list and maintaining the electronic filing system (DMS – iManage).
• Preparing the monthly accounts/proformas; reviewing entries for accuracy and completeness. (experience with 3E (Elite) would be advantageous).
• Entering dockets as and when required.
• Entering and updating client contact lists in the CRM (InterAction).
• General administrative duties such as scheduling appointments, meetings conference calls, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/ other materials on time to meet client needs.
• Demonstrating a team approach; supporting coverage for colleague absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least three years of experience in securities/ corporate law is required.
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Strong working experience, understanding and knowledge of legal terminology, procedures and corporate transactions.
• Proficient with legal software (iManage, Elite, InterAction) and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF/ Adobe).
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines.
• Eagerness to learn new technology/processes and further develop skills
• Excellent problem-solving skills, the ability to work with little instruction/supervision.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the court.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

Candidates who meet the above qualifications are asked to apply online with a copy of resume and cover letter attached. Please click here to apply online. WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures. Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Amita Bhika, HR Manager at 647-715-3502. At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share. We thank all candidates for their interest however only those selected for further consideration will be contacted.