Job Description

Job Overview

We are seeking a diligent and organized Legal Assistant to support our boutique law firm. The ideal candidate will be responsible for a variety of administrative and clerical tasks, ensuring the smooth and efficient operation of the office. This role requires excellent communication skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities

File Management

Send and receive faxes, ensuring accurate and timely delivery. Maintain an organized filing system electronically and physically Handle the preparation and processing of discharges Compile final reporting letters and documents
Confidentiality

Manage and protect sensitive and confidential information with utmost discretion
Email and Correspondence

Draft, review and send emails as directed Manage incoming and outgoing emails Answer and direct incoming and outgoing phone calls in a professional and courteous manner. Communicate effectively with clients, other solicitors and banks.
Bank Runs:

Conduct bank runs as needed for firm-related transactions and documentation
Administrative Support:

Provide general administrative assistance, including managing the lawyer's calendar, scheduling appointments and arranging meetings Open and close client files in compliance with firm policies and procedures Assist with various other tasks to ensure the smooth operation of the office

Qualifications

1 year minimum experience in an office administrative role (law firm experience is preferred) Post-secondary education in a legal program or equivalent Excellent organizational and multitasking skills Demonstrated skill in prioritizing tasks and meeting deadlines Strong written and verbal communication skills Proficiency with office software such as, Microsoft Office, and familiarity with legal document management systems including Quintalink and Unity Ability to handle confidential information with integrity and professionalism Reliable and punctual with a strong work ethic
Interested candidates are invited to submit their

resume and a

cover letter detailing their qualifications and experience to

nilani@envisagelaw.ca

Job Type: Part-time

Application question(s):

Do you have a valid driver's license? Do you have a reliable vehicle to be able to drive to work? What is your hourly rate (salary) expectations?
Experience:

legal assistant: 1 year (preferred)
Location:

Mississauga, ON (preferred)
Work Location: In person

Application deadline: 2025-10-14