Job Description

SV Law is currently seeking a highly organized and detail-oriented

Legal Assistant

to join our

Civil Litigation Practice Group

in our Guelph office. This is a full-time opportunity to be part of a respected law firm that values collaboration, community, and professional excellence.

As an Employer of Choice, SV Law is proud to offer a supportive, flexible, inclusive, and dynamic work environment. We provide competitive compensation, opportunities for growth, as well as benefits and perks that support your life, family, community, and wellbeing.

Job Overview:

This position plays a key role in supporting a busy civil litigation practice. You will be responsible for a variety of legal and administrative tasks that ensure the efficient day-to-day operation of the practice group. Your ability to manage deadlines, stay organized, and communicate professionally with clients and colleagues is essential to your success in this role.

Key Responsibilities:

Manage incoming and outgoing correspondence, including mail, email, and phone calls Prepare and organize client intake documents, including New Matter Forms and ID verification Maintain and organize digital and physical files, ensuring documents are accurately saved and easily accessible Assist with billing, reporting, and tracking retainers, including preparing Retainer Letters and collecting retainer funds Provide general administrative support including photocopying, scanning, printing, and filing Draft standard letters and template documents as required Manage calendars and schedule meetings, appointments, and limitation dates using tickler systems and task lists Create and maintain BF (bring-forward) systems and task lists to manage key deadlines Assist with document notarization, file culling, and file closure procedures Collaborate closely with lawyers and team members to ensure timely and accurate completion of tasks Provide additional support within the practice group as needed

Qualifications:

Legal Assistant or Law Clerk Diploma (or equivalent education/certification) 1-3 years of experience in a legal assistant role, preferably within civil litigation Familiarity with Ontario litigation procedures and legal documentation Strong organizational skills with the ability to manage multiple priorities under pressure Exceptional attention to detail and accuracy in all tasks Excellent written and verbal communication skills Professional, adaptable, and able to work independently as well as within a team

Technology & Tools:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Experience with NetDocuments and Soluno is considered a strong asset Comfort working in a digital-first, cloud-based document management environment

What We Offer:

Competitive salary and comprehensive benefits package A supportive, inclusive, and team-oriented culture Opportunities for professional development and continuing education Flexibility and a strong focus on work-life balance A chance to contribute to a respected firm that values both its employees and the community

About SV Law:

With a legacy of over 50 years serving Guelph and surrounding communities, SV Law offers a full range of legal services across practice areas including litigation, corporate, real estate, family, and wills & estates. We are dedicated to delivering client-focused legal solutions, fostering professional growth, and supporting the communities we serve.

Our Commitment to Inclusion:

SV Law is committed to fostering a respectful, accessible, and inclusive workplace. We welcome and encourage applications from individuals of all backgrounds and abilities. If you require accommodation during the recruitment or interview process, please let us know -- we will work with you to meet your needs.

We appreciate all applications; however, only those selected for an interview will be contacted

Job Types: Full-time, Permanent

Pay: $35,442.53-$48,884.70 per year

Benefits:

Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Tuition reimbursement Vision care Wellness program Work from home
Work Location: In person