Job Description

Apply By: Wednesday, June 4, 2025 11:59 pm EDT

Legal Administrative Secretary

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Job ID:

230004

Posting status:

Open

Organization:

Ministry of the Attorney General

Division:

Criminal Law Division

City:

Fort Frances

Position(s) language:

English

Job term:

1 Temporary (3 months with possible extension)

Job code:

09OAD - Office Administration 09

Salary:

$28.14 - $32.82 Per hour
*Indicates the salary listed as per the OPSEU Collective Agreement.


A fast-paced, challenging environment and interesting work are just some of the reasons for joining the Crown Attorney's Office as a Legal Administrative Secretary.

About the job

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You will:

Provide a full range of administrative and secretarial services Prepare a variety of legal documents including letters, memos, reports, presentation materials and statistical reports Maintain Ontario and Superior Court files and prepare subpoenas Provide reception duties by answering inquiries in-person and over the telephone Liaise with staff in other field offices regarding prosecution matters, referring victims, responding to inquiries and explaining procedures

What you bring to the team

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Mandatory requirements

You can type 50 words per minute and are able to achieve 70% in a series of tests for spelling, word usage and sentence recognition
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Legal Knowledge

You are able to apply relevant statutes, rules, regulations, policies and practices such as Rules of Criminal Procedure, legal office, criminal prosecution programs, and court procedures to prepare for proceedings, prepare/distribute/track disclosures, answer telephone and counter inquiries and maintain Crown briefs You have knowledge of legal terminology to prepare legal documents, explain procedures and compose from verbal instructions
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Administrative Skills

You demonstrate secretarial and administrative experience such as updating files, arranging meetings, completing travel arrangements, ordering transcripts, purchasing goods and services, processing payments, etc You are able to use data base applications, computer equipment and related software such as such as Microsoft Office and Windows to produce letters, memoranda, reports and legal documents
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Communication and Interpersonal Skills

You have excellent oral and written communication skills to provide information to police, victims/witnesses, media, court staff and the general public Your interpersonal skills enable you to work effectively as a team member with minimal supervision
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Analytical, Judgement and Organizational Skills

You demonstrate initiative and good judgement by using appropriate legal terminology when preparing for proceedings and typing legal documents You are able to prioritize your workload while meeting conflicting deadlines

Don't meet every qualification?

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If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

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We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.



Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.



Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

diversity, equity and inclusion initiatives accessibility Anti-Racism Policy

Additional information:

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Apply by:

Wednesday, June 4, 2025 11:59 pm EDT

Position details:

1 English Temporary, duration up to 3 months, 333 Church St, Fort Frances, North Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7

Category:

Legal Services

Posted on:

Wednesday, May 21, 2025

Note:

About security checks:

A criminal or other federal offence record

does not automatically disqualify you

from the position. We consider each situation based on the position's responsibilities.

If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.

Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
Effective, July 1st, 2021 the correct salary range for this position will be $25.63 to $29.88 per hour in compliance with OPSEU collective agreement provisions.

How to apply:

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You must apply online.

Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

Read the job description to make sure you understand this job.

OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:

All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matiere de langue et evaluation:

Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichees en francais et en anglais. Consultez la section Langue du ou des postes en haut de chaque offre d'emploi pour connaitre les exigences linguistiques. Pour tous les postes, les candidats sont evalues en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/francais), vous devrez egalement passer un test de competences linguistiques en francais.

Strengthening Ontario, together