Job Description

Accelerate your success at Colliers.
Why Colliers?
As one of Canada's leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.
A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don't just take our word for it - we've been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others.
Ce poste est pour un(e) coordonnateur(trice) du portefeuille et de la location pour notre bureau de Montreal.
Dans ce role :
Vous etes tres organise(e) et avez un grand souci du detail, assurant un haut niveau de qualite dans tout ce que vous faites. Vous adoptez une attitude centree sur le client et orientee vers le service ; vous vous epanouissez dans un environnement rapide, axe sur les delais. Flexible, vous appreciez la diversite dans votre travail et vous vous epanouissez dans un environnement ou aucune journee ne se ressemble. Vous aimez apprendre, collaborer et echanger des idees avec les autres afin d'obtenir des resultats remarquables.
Le candidat retenu jouera un role cle dans le succes global de l'equipe grace a son role administratif et de soutien a la clientele. Il/elle contribuera a offrir un service client exemplaire et a gerer les processus de l'equipe pour respecter les delais critiques. Ainsi que
Responsabilites :
Soutenir le vice-president REMS pour la region du Quebec et collaborer avec les equipes de location, de comptabilite, de gestion immobiliere et de gestion de projets.
Coordonner avec les agents de location pour structurer, documenter et presenter les transactions, commander les rapports de credit a la consommation et maintenir les rapports de suivi des commissions.
Recueillir les informations de reporting aupres des equipes de location, de gestion immobiliere, de comptabilite, de gestion de projets et d'autres sources sur une base hebdomadaire, bimensuelle, mensuelle, trimestrielle et annuelle (financieres et non financieres) selon les besoins du VP REMS - Quebec.
Preparer les modeles de rapports et les formats requis dans Excel et Word.
Compiler les rapports par propriete, region et client selon les besoins.
Sous supervision, superviser la preparation des presentations et d'autres documents necessaires pour les reunions d'equipe et les propositions clients.
Traiter les baux executes et les documents relatifs a la location, recueillir la documentation pertinente liee aux dossiers d'approbation des ententes, y compris aider a formuler des recommandations.
Analyser, rapporter et recommander des opportunites d'affaires potentielles en analysant les strategies de marche, les exigences des ententes, leur potentiel et les aspects financiers, en evaluant les options et en resolvant les priorites internes.
Soutenir l'equipe dans l'elaboration des budgets annuels de location et les efforts de revision des previsions.
Gerer le programme/processus de location.
Profil recherche :
Minimum de 3 a 5 ans d'experience pertinente dans le domaine de l'immobilier commercial.
Capacite a offrir un excellent service client a tous les niveaux de l'organisation ainsi qu'aux partenaires externes, avec de solides competences interpersonnelles et en leadership.
Excellentes competences organisationnelles et en gestion du temps, capacite demontree a travailler de maniere autonome et en equipe.
Haut niveau de professionnalisme et excellentes competences interpersonnelles.
Excellentes competences en communication, a l'oral comme a l'ecrit.
Capacite a effectuer des taches administratives selon les besoins.
Experience dans la creation de processus pertinents au role, ainsi qu'une capacite d'adaptation a differents logiciels specifiques aux clients.
Un permis de courtier immobilier est considere comme un atout.
Une experience avec Yardi est consideree comme un atout.
Connaissance et comprehension de la documentation immobiliere, notamment les offres de location et les lettres d'intention pour les espaces de bureaux et industriels.
Comprehension de base de l'analyse financiere, y compris les concepts de flux de tresorerie et de valeur actualisee.
Solides competences en planification et en organisation, avec une capacite marquee a prioriser les taches pour les mener a bien.
Proactif(ve), axe(e) sur les solutions et dote(e) d'un bon suivi.
Maitrise des logiciels Word, Excel, Outlook et PowerPoint.
Capacite demontree a apprendre de nouveaux systemes.
Grand sens de l'initiative, autonomie et solide ethique de travail.
Precision dans la saisie de donnees et grand souci du detail.
Capacite a gerer, prioriser et mener a bien plusieurs taches dans des delais serres.
En Anglais
This position is for a Portfolio and Leasing Coordinator for our Montreal office.
In this role
Highly organized and have a keen eye for details, ensuring a high standard of quality in everything you do. You bring a client-centric and service-oriented attitude, thriving in a deadline-driven and fast-paced environment. You're flexible and enjoy variety in your work, flourishing in an environment where no two days are the same. You enjoy learning, collaborating, and exchanging ideas with others to achieve remarkable results.
The successful candidate will become a key player in the overall team's success through your administrative and client supporting role. The candidate will be involved in ensuring exemplary client service and managing the team's processes in order to meet critical deadlines, as well as;
Support VP REMS Quebec region and collaborate with leasing, accounting, property management and project management teams.
Coordinate with leasing agents to structure, document and present transactions, order consumer credit reports and maintain commission tracker reports.
Collect reporting information from leasing, property management, accounting and project management teams and other sources on a weekly, bi-weekly, monthly, quarterly and annual basis (financial and non-financial) as required by VP of REMS Quebec Region.
Prepare report templates and formats as required in Excel and Word formats.
Compile reports by property, region and Client as required.
With direction, oversee the preparation of presentations and other documents needed for team meetings and client proposals.
Support the team in annual leasing budgets and reforecasting efforts.
Manage the leasing program/process.
You will process executed lease and leasing-related paperwork and collect pertinent documentation relevant to deal approval packages, including assisting in formulating deal recommendations.
What you'll bring
A minimum of 3-5 years of related experience in the commercial real estate industry.
Ability to deliver excellent customer service to all levels of the organization and with external partners as well as strong leadership and interpersonal skills.
Possess strong organizational and time management skills with a demonstrated ability to work both independently and within a team environment.
Exhibit a high level of professionalism and excellent interpersonal skills.
Excellent communication skills, both oral and written.
Perform administrative tasks as required
Real estate license is considered an asset.
Yardi experience would be an asset.
Understanding and working knowledge of real estate documentation, including offers to lease and letters of intent for office and industrial properties
You have strong planning and organizational skills and are highly effective at prioritizing tasks to see them through to completion.
Proactive, Solution-oriented and with good follow-through.
Strong customer service skills and strong verbal and written communication skills.
Must have computer proficiency in Word, Excel, Outlook and PowerPoint.
Exhibits high level of initiative, self-starter and strong work ethic.
Demonstrated accuracy in inputting data and high attention to detail.
Ability to complete, prioritize, and handle multiple tasks under time-sensitive deadlines.
Experience in creating processes relevant to the role, along with adapting to a variety of client-specific software.
#LI-KR1
#Hybrid
What we offer:
Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.
Career growth: Advance your career and achieve your goals with industry-leading training and development programs.
Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.
Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.
Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more:
Global network: Join a global team of 23,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.
Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.
Direct applicants only please, no agencies.
Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at .