Job Description

The Facilities and Property Coordinator plays a vital role in the success of the Altamart Investments real estate portfolio in Alberta. This is a full-time, permanent position reporting to the President and is an integral member of the Real Estate Team. The primary responsibility is to ensure the smooth, efficient operation and maintenance of properties.

Key Responsibilities:

Tenant Relations & Lease Administration:

Building and maintaining positive tenant relationships through excellent customer service. Promptly addressing tenant inquiries, concerns, and maintenance requests.

Property Maintenance & Building Operations:

Manage property upkeep (maintenance, repairs, improvements): HVAC, fire systems, security, roof, sprinkler, and other building requirements. Coordinate with service providers. Communicate with tenants about building operations. Conduct visual inspections. Check vacant spaces. Developing and implementing preventative maintenance schedules. Coordinating inspections and maintenance tasks. Managing relationships with maintenance staff, contractors, and vendors. Ensuring the property is clean, safe, and well-maintained. Communicate seasonal building messages (summer rooftop readiness).

Financial Management:

Providing financial updates on repairs and maintenance issues. Assisting with capital expenditure plans. Obtaining bids and overseeing capital projects. Assisting with property tax assessments and appeals. Providing information for insurance renewals and claims.

Tenant Relations and Leasing Support:

Addressing tenant inquiries and complaints. Fostering positive tenant relations. Assisting in tenant improvement projects. Providing property information to potential tenants.

Additional Operational Duties:

Managing work order processes. Managing service contracts. Procuring assessments and cost estimations. Managing and updating preventative maintenance programs. Performing quality control for buildings. Reviewing vendor work. Overseeing building systems. Responding to emergencies. Assisting with new store setups. Commercial Vehicle program. Being the go-to contact for tenants and contractors.

Qualifications:

Openness to taking courses such as BOMI Certification, finance and accounting. Post-secondary completion is an asset to this position. Exceptional interpersonal, written, and verbal communication and customer service skills. Strong problem-solving, decision-making, organizing, and planning skills. Ability to work independently and as a team player. Detail-oriented with strong time management skills and the ability to handle multiple projects. Knowledge of local property management regulations and best practices. Valid Alberta Driver's License. Possession of basic computer skills (Microsoft and Google suites).

Position Details:

Position Type: Full-Time Travel Required: Up to 30% Salary Range: $45,000-$50,000 annually

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