Job Description

Lease Documentation Specialist

Job ID

245504

Posted

03-Nov-2025

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Legal, Sales & Leasing, Transaction Management

Location(s)

Toronto - Ontario - Canada


About the Role:

As a Transaction Management / Deal Administration Coordinator, you will provide operational support to the Transaction Management Services team.
This job is part of the Transaction Management Services function, providing ongoing management of real estate transaction activities for a defined portfolio of properties on behalf of our corporate clients.

ESSENTIAL DUTIES AND RESPONSIBILITIESAssist Transaction Managers with preparation and distribution of deals package. Notice letters preparation and distribution. Input and maintain deal-related information in corporate databases and tracking systems, ensuring accuracy and completeness. Monitor the status of deals and provide regular updates to management, highlighting key milestones, deadlines, and potential issues. Prepare and distribute commission vouchers. Monitor and process commission received. Manage deal files in compliance with legislative requirements, corporate policies and procedures. Prepare month end / year end reporting for management review and signoff. Liaise with internal and external stakeholders to ensure services are delivered within process timelines. Other duties related to administrative support may be assigned.


Skills and Knowledge:Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with database management. Detail-oriented with a strong focus on accuracy. Ability to work in a fast-paced, deadline-driven environment. Understanding of basic financial principles and deal structures is preferred.

Qualifications:

o Bachelor's Degree preferred with up to 3 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.
o Ability to use existing procedures to solve standard problems.
o Experience with analyzing information and standard practices to make judgments.
o In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
o Intermediate math skills. Ability to calculate difficult figures such as percentages, fractions, and other financial-related calculations.
o Exceptional organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.
o Strong attention to detail and accuracy.
o Excellent written and verbal communication skills.
o Ability to work independently and as part of a team.
o Strong problem-solving skills.
o Ability to maintain confidentiality and handle sensitive information.
o Professional demeanor and strong interpersonal skills. Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values -- respect, integrity, service and excellence -- and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.



Why CBRE?



When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values -- respect, integrity, service and excellence -- and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.



Applicant AI Use Disclosure



We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.



Disclaimers



Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.

Equal Employment Opportunity Statement:

CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations:

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at Via telephone at +1 866 388 4346 (Canada) and +1 866 225 3099 (U.S.)