Job Description

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Job Type: Employee
Duration in Months (for fixed-term jobs): 8
Job Family: Accounting
# of Open Positions: 1
Faculty/Service - Department: Accounts Payable, Financial Resources
Campus: Main Campus
Union Affiliation: SSUO
Date Posted (YYYY/MM/DD): 2025/08/25
Applications must be received BEFORE (YYYY/MM/DD): 2025/09/05
Hours per week: 35
Salary Grade: SSUO Grade 09
Salary Range: $72 437,00 - $91 502,00
Position purpose:
Reporting to the Manager, Finance, performs daily operations for all requests related to accounts payable, financial systems and compliance with University of Ottawa financial regulations. Assists decentralized users, to maximize their ability to use financial systems and complete their tasks related to accounts payable. Ensures exceptional service for users, meeting or exceeding established standards.
In this role, your responsibilities will include:

• Serves as a contact person for decentralized users, providing expert advice, including troubleshooting to determine the user's situation, the exact cause of the problem in question and the means to resolve it. Ensures appropriate communication and timely follow up to provide proper support to decentralized users.
• Analyzes data and documentation for accuracy, and liaises with faculties and services to correct inconsistencies related to data on payments to vendors. Monitors and queries financial systems to ensure proper, effective operations regarding invoice entry and approval, vendor creation and large reimbursements for the entire University, to maintain payment integrity and transparency and ensure compliance with financial regulations.
• Keeps the chart of accounts up to date and conducts activities related to creation and modification of all its components. Ensures integrity of general ledger data entry and financial reports.
• Analyzes complex reports regarding consumption taxes, information to produce T4A slips, capitalization of assets and transactions with non-sufficient funds. Modifies T4A slips on the Canada Revenue Agency website.
• Communicates and applies policies and procedures to inform and train decentralized users and external providers.
• Updates guides and training on accounts payable applications to ensure that decentralized users have the knowledge needed to perform their duties.

What you will bring:

• In-depth knowledge of accounting, accounts payable and financial system administration normally acquired through postsecondary education in a related discipline or an equivalent combination of education and work experience
• Degree in accounting or finance (an asset)
• Five years' demonstrated experience in a similar position
• Knowledge of computer systems and software, including accounts payable software, databases and spreadsheets
• Experience in planning, analysis and finding quick solutions
• Experience in interpreting, explaining and applying policies and regulations
• Good understanding of client needs and the university environment
• Ability to produce high-quality work under pressure while meeting strict deadlines
• Superior interpersonal relations skills
• Strong organizational skills
• Strong analytical skills
• Bilingualism -- English/French (spoken and written)

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Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 - Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.