Job Description

Lead, Dean's Office Executive Support Team

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM's impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba's Top Employers and one of Canada's Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The Lead, Dean's Office Executive Support Team provides high-level organizational, administrative, and strategic support to the Dean of the Asper School of Business. Reporting directly to the Dean, the incumbent works with minimal supervision, manages confidential academic, personnel, and financial matters, and ensures the smooth day-to-day operations of the Dean's Office. Key duties include screening and scheduling all of the Dean's appointments, managing information flow, and supporting committees chaired by the Dean (or designate). The role requires strong communication skills, sound judgment, knowledge of University and Asper School of Business (ASB) policies, and the ability to work under pressure while handling multiple time-sensitive priorities with professionalism and discretion.

The position also includes supervisory and leadership responsibilities, overseeing administrative staff, including two Confidential Assistants, and fostering a collaborative, high-performing team environment. The incumbent supports the Deanery in shaping and executing strategic priorities, improving workflows, and strengthening engagement across academic departments. As the primary communication bridge between departments and senior leadership, the role manages complex inquiries, advises on policy, and ensures alignment across operations. Given access to highly sensitive information, the incumbent must uphold strict confidentiality, manage conflicts in accordance with University policies and legislation, and exercise diplomacy in all interactions with faculty, staff, students, and external stakeholders.

The qualifications and experience we're looking for:

Completion of a post-secondary diploma or undergraduate degree in a related discipline is required. Minimum of 5 years senior-level administrative/ secretarial experience is required. Experience working with sensitive and confidential information. Proficiency in data analysis tools and software (e.g. Tableau, Power Bi) is a plus. An acceptable equivalent combination of education and experience may be considered. Excellent verbal and written communication skills required. Excellent interpersonal skills required. Strong organizational and time management skills required. Tact, diplomacy, flexibility, and the ability to maintain confidentiality required. Strong understanding of MS Office 365, Teams, and SharePoint required. Proven knowledge of current computer software such as Word, PowerPoint, and Excel required. Ability to quickly learn other software such as Qualtrics (survey software) and reporting software required. Ability to work independently in a busy environment required. Ability to exercise tact and flexibility when dealing with sensitive issues required. Ability to work under pressure and manage a heavy workload required. Ability to work harmoniously and effectively with all levels of faculty, staff, and students in a variety of contexts required. Ability to multi-task required. Satisfactory work record, including satisfactory attendance and punctuality, is required. Knowledge of University policies and procedures (desirable). Demonstrated knowledge of the UMFA collective Agreement or similar collective bargaining agreements, University and Faculty By-Laws and Policies and Procedures (desirable).

Why the University of Manitoba?

Along with being one of Manitoba's top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

Comprehensive group benefits and pension plan. Competitive vacation time. Employee and Family Assistance Program. A full spectrum of professional development opportunities.

Closing Date:

January 5, 2026

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact UM.Accommodation@umanitoba.ca. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

Job Type: Full-time

Pay: $32.12-$44.97 per hour

Expected hours: 35 per week

Benefits:

Dental care Extended health care
Work Location: In person