Job Description

JOB TITLE: Law Clerk, Real Estate & Planning Law

DEPARTMENT: Legislative Services

POSTING NUMBER: 105662

NUMBER OF POSITIONS: 1

JOB STATUS & DURATION: Full Time Permanent

HOURS OF WORK: 35 hour workweek

LOCATION: Hybrid Model* \xe2\x80\x93 when working onsite, you will report to the location of West Tower

SALARY GRADE: 4

HIRING SALARY RANGE: $75,358.00 - $84,778.00 per annum

MAXIMUM OF SALARY RANGE: $94,198.00 per annum

JOB TYPE: Management and Administration

POSTING DATE: November 2, 2023

CLOSING DATE: November 16, 2023

AREA OF RESPONSIBILITY:

This position is responsible for performing independent legal work under the direction and guidance of the Deputy City Solicitor of Real Estate & Planning Law and other Legal Counsel in that section. Duties include drafting and preparation of legal documents, processing and completing real estate transactions, undertaking due diligence investigations, and conducting legal searches to support the Legal Services Division of the Corporate Services Department, which provides service to all City Departments. The position provides specialized law clerk services in matters at all levels of complexity over a range of disciplines including commercial, development, and real estate. The level of responsibility includes handling confidential and sensitive information, and demands a high level of performance where error has potential for significant legal, financial and reputational consequences. The position represents the Department at interdepartmental meetings, and deals with Managers and Directors of other City Departments. * Law Clerk Services:

Perform independent legal work to support the Deputy City Solicitor and counsel with commercial, development and real estate matters and other associated legal projects which may include but shall not be limited to:

• Prepare real estate documentation including, conveyances, easements, leases, registrations, preparation of closing documentation and by-laws, liaising with the appropriate departments to collect all required inputs.
• Draft expropriation documents, adhering to legislated timelines and liaising with internal departments and external counsel.
• Draft subdivision and development agreements and related legal documents.
• Registration of plan of subdivision, which includes drafting, reviewing and registering inhibiting order, transfers and easements.
• Assist in preparing / drafting reports to Council and various Committees.
• Draft and/or review of commercial and other contracts for approval by Legal Counsel.
• Draft and prepare various corporate agreements and related documents including but not limited to assignments, statutory declarations and affidavits.
• Perform due diligence investigations.
• Revise draft legal documents based on feedback received.
• Research Support:

• Gather and analyze research data. Conduct legal searches to assist with current legal initiatives and prepare registration of agreements and documents.
• Coordinate regularly with other departments and required stakeholders to ensure input and feedback is collected for required legal documentation content. Coordinate with legal support staff to ensure documentation is complete.
• Provide guidance to legal support staff in determining requirements and defining activities to complete research assignments.
• Keep abreast of legal trends, monitors legal issues and provides recommendations on internal service improvement and legal documentation delivery.
• Customer Service:

• Prioritize requests, coordinate with the appropriate stakeholders and respond to all internal/external legal enquiries accordingly.
• Escalate legal issues as appropriate to meet legal obligations and compliance.
• Build and maintain a relationship with cross-functional departments, executives, senior management and foster and support intra-group co-ordination while performing legal service accountabilities.
• Legal Services Departmental Support

• Participate in planning, coordinating and implementing department initiatives.
• Represent Legal Services in interdepartmental meetings and dealings with Managers and Directors of other City Departments.
• Provide mentorship and technical guidance to legal support staff.
• Provide support/backup to other Law Clerk(s) as necessary.
• Set up and manage filing systems, including managing electronic legal files utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents.
• Reviewing and preparing external legal accounts for payment.
• Managing and coordinating lawyers\xe2\x80\x99 schedules, including coordinating client meetings and conference calls.
• Maintaining lawyers\xe2\x80\x99 calendar and bring forward system.
• Performing other related administrative tasks as requested.

SELECTION CRITERIA:

EDUCATION:

• Post-secondary Law Clerk diploma from an accredited Ontario College and/or minimum Associate Member of the Institute of Law Clerks of Ontario (ILCO), or equivalent.

REQUIRED EXPERIENCE:

• Minimum 3-5 years experience as a Law Clerk, preferably specializing in any of the following: commercial, development and real estate law.
• Experience in a municipal or other public service setting an asset.

OTHER SKILLS AND ASSETS:

• Practical knowledge of Municipal Government, and applicable Legislation including but not limited to the Planning Act, Municipal Act, 2001, Land Titles Act and Business Corporations Act and departmental and council guidelines/policies/by-laws considered an asset
• Strong Customer Service skills to handle enquiries and resolve issues in a professional and timely manner and ability to manage and direct calls in a prioritized manner
• Detail oriented, well organized, and able to manage time and multi-task to accomplish a variety of tasks, sometimes with conflicting priorities and timelines
• Strong communication and organizational skills to interface with internal/external clients, courier services, consultants and vendors to plan, coordinate community/city events or functions
• Good analytical skills for complex problem solving; Computer proficiency including but not limited to: Microsoft office/software: Proficiency in Teraview (Electronic Registration System). PeopleSoft (HRMS) system is considered an asset
• Familiarity with legal research databases including but not limited to the following: LexisNexis (Quicklaw), Westlaw and CanLii.
• Have a general knowledge of the law, practice and procedures involved within a particular field of specialization, to the standard of a certified professional Law Clerk

**Various tests and/or exams may be administered as part of the selection criteria.

Alternate formats will be provided upon request.

Interview: Our recruitment process may be completed with video conference technology.

As part of the corporation\xe2\x80\x99s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.

If this opportunity matches your interest and experience, please apply online by clicking the button above quoting reference #105662 by November 16, 2023 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey, please select \xe2\x80\x9cprefer not to answer\xe2\x80\x9d as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant\xe2\x80\x99s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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City of Brampton