Schedule
Monday-Friday 8:30-4:30, 35 hours/week


Education Level
3-year Community College diploma in a relevant field of study.


Career Level
Requires 2 years of relevant experience.













Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.











Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.


JD #
JD1398


Pay Grade:
6


Title:
Laboratory Technician and Administrative Assistant



Unit/Project Description:

Education Services requires a Laboratory Technician and Administrative Assistant at our Niagara Regional Campus (NRC) of the Michael G. DeGroote School of Medicine, located in St. Catharines, Ontario. Reporting to the Regional Assistant Dean and Regional Campus Manager, this position provides support to the Undergraduate Pre-Clerkship program for Undergraduate learners; Assists with in-person clinical skills sessions; Provides support to the Program for Anatomy in the maintenance and care of human anatomical specimens; Assists Faculty and Staff with the preparation and set up of equipment space and supplies for anatomy sessions; Mix the mostening fluids for the moistening of the cadaveric material based on a specifc formulae; Adhere to the policy and procdures of an academic anatomy lab; Assists in the recruitment of Physicians and Residents for the purposes of teaching in the Undergraduate MD program; Organizes and conducts program Objective Structured Clinical Exercises (OSCE), faculty recruitment, producing all written materials; Organizes circuits, including mapping, sequencing of scenarios, assignment of faculty and staff; prepares schedules; notifies all participants and provides necessary materials in a timely fashion; Assists in evaluation of students and faculty; Liaises with the SP program, catering, troubleshooting problems; Produces and distributes written and electronic materials to students as requested by faculty both in person and virtually using the SIMIQ software program; Liaises with Educational support programs across the McMaster campus network at all three sites; and Liaises with Niagara Health System hospitals and partner institutions to book onsite educational half days.


Job Summary:

Responsible for supporting laboratory experiments that are established and standardized under the direction of the immediate supervisor. Also responsible for providing administrative support for an academic program or department that requires a thorough understanding of established functions, policies, and procedures.


Purpose and Key Functions:

• Ensure student safety compliance during experimental procedures.
• Aid students with proper handling and use of equipment and reagents
• Conduct initial lab set-up in accordance with lab schedules and requirements.
• Perform routine trouble-shooting during the lab period.
• Update records of lab preparations and procedures.
• Observe details and maintain accurate records of experiments and results.
• Exchange technical and scientific information with others.
• Inform supervisor of any defects or irregularities and take appropriate measures to rectify the situation.
• Responsible for keeping laboratory facilities, equipment, and area in clean, safe working order.
• Assemble and adjust tests and laboratory equipment for experiments and procedures.
• Operate, adjust, and maintain a variety of laboratory equipment and scientific instruments.
• Prepare a variety of chemicals, solutions, sterile media, staining reagents and other materials required for the lab.
• Pipette a variety of reagents and media.
• Responsible for the proper storage of materials and the appropriate disposal of waste.
• Adhere to standardized procedures and protocols when dispensing chemicals and base media.
• Respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
• Coordinate student calendars and curriculum changes, timetabling, and the examination process.
• Provide program and admissions information to potential applicants, students and faculty.
• Inform faculty of established procedures for exam preparation and grade submissions. Ensure that proper procedures and deadlines are followed.
• Identify and work to resolve student timetable conflicts.
• Monitor student undergraduate registration and provide electronic permissions to allow students to enroll in courses.
• Collect, analyze, assess, and summarize information relevant to the decision-making process and develop recommendations for final approval and implementation.
• Identify external funding opportunities and identify candidates in the program who meet the criteria for these competitions.
• Plan and coordinate a variety of events and activities such as seminars, workshops, conferences, interviews, and tours for prospective students.
• Compile and provide program and admissions information to potential applicants, students and faculty.
• Assess and summarize the qualifications of eligible applicants and ensure that all applications are complete.
• Review, evaluate, and provide recommendations on applications to ensure students are eligible to transfer into, continue in, and graduate from the program.
• Inform faculty of established procedures for exam preparation and grade submissions. Ensure that proper procedures and deadlines are followed.
• Gather and compile data and documentation for a variety of reports, memos, and program activities.
• Gather, assemble and distribute documentation required for registration, admission, course material, grade appeals, student awards and scholarships, reinstatements, course overload and prerequisite permission, and transfer credits.
• Refer students to appropriate resources, information, and services across the University. Investigate questions and resolve problems concerning program, curricula, and admissions.
• Act as a resource to Associate Chair and faculty members on all matters related to undergraduate education, students, and issues.
• Advise and collaborate with the Associate Chair to devise alternatives for fulfilling graduation requirements.
• Advise students on graduation requirement alternatives or other methods for fulfilling graduation requirements.
• Update and maintain information and content on websites and social networks.
• Promote the program to visitors and representatives both internal and external to the University
• Review and editing a variety of academic program or department presentations.
• Write a variety of documents such as correspondence and reports.
• Maintain and update various spreadsheets and databases.
• Schedule and coordinate meetings including room bookings, and agendas.
• Set up and maintain filing systems, both electronic and hard copy.
• Maintain the confidentiality of student files and documents.

Supervision:

• No formal supervision of others is required.
• Provide orientation and show procedures to others.

Requirements:

• 3-year Community College diploma in a relevant field of study.
• Requires 2 years of relevant experience.

Assets:

• Familiarity with Orion, and Ontario Telehealth Network would be an asset.

Additional Information:

Position requirements:

• Experience developing, planning, and coordinating Pre-Clerkship schedules including tutorial sessions, in person Anatomy, Clinical skills sessions and special skills sessions/days such as HIPED and Eye day

• Experience coordinating educational events, tutorials, academic half days and other learning opportunities using web conferencing programs such Zoom, Microsoft Office 365 Teams, WebEx including a variety of tools used within the programs that includes but is not limited to breakout rooms and polls

• Experience developing budgets for various events, monitoring budgets and reconciling accounts

• Experience collecting, analyzing, assessing, and summarizing information relevant to the decision-making process and develop recommendations for final approval and implementation

• Experience acting as a liaison between students and the various individuals and offices (internally and externally) including but not limited to student accommodations as laid out by the SAS office

• Experience gathering and compiling data and documentation for a variety of reports, memos, and program activities

• Experience working with medical learners in an academic setting

• Working knowledge and experience facilitating the evaluation process for preceptors, which includes bringing negative evaluations forward for review

• Demonstrated skills and experience working in a team environment

• Experience with various software applications including word processing, Excel, Access, Outlook, database management, Microsoft Office 365 Teams, Planner and One Drive

• Strong interpersonal, communication, motivational, organizational, and planning skills

• Experience working with Examsoft and ability to pull a variety of reports, grades and feedback from the Examsoft platform

• Working knowledge of the policies and procedures of the university and the Undergraduate Medical program around Leave of Absence

• Working knowledge of the Health and Safety policies and procedures to ensure the safe operation of the Anatomy lab

• Experience monitoring and ordering anatomy lab supplies and chemicals for the maintenance of the anatomical specimens

• Experience monitoring and ordering Clinical Skills lab supplies

• Experience maintaining partial task trainers and models within the Clinical Skills lab

Preference given to candidates with experience in human body dissection, working in an academic laboratory setting, knowledge of medical terminology or clinical anatomy. This position may require you to work outside of your regular work schedule including evenings and weekends to meet operational demands. We thank you for your application. Please note that only those candidates selected for an interview will be contacted.






How To Apply






To apply for this job, please submit your application online.




Employment Equity Statement






McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the \xe2\x80\x9cDish With One Spoon\xe2\x80\x9d wampum agreement. The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity. The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, M\xc3\xa9tis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+. As part of McMaster\xe2\x80\x99s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information. Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.




Vaccination Policy Statement






The University is committed to providing and maintaining healthy and safe working and learning environments for all employees, students, volunteers and visitors. The University\xe2\x80\x99s Vaccination Policy-COVID-19 Requirements for Employees and Students (the \xe2\x80\x9cVaccination Policy\xe2\x80\x9d), requires all McMaster community members, including employees, accessing a McMaster campus or facility in person to be fully vaccinated or to have received an exemption from the University for a valid human rights ground. While the Vaccination Policy is currently paused, it may resume quickly and on short notice, as informed by public health advice and direction. Should it become necessary in future to resume the Policy, all community members will need to demonstrate compliance at that time. Successful applicants in those positions that work in host hospitals or other healthcare sites that have active vaccination mandates in place will need to comply with these and any other health and safety measures necessary as part of their appointment. The University will continue to follow the guidance of public health organizations to define fully vaccinated status.




Hybrid Work Language






To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.